Requisition No: 829462

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: ADMINISTRATIVE ASSISTANT III - 77071971

Pay Plan: Career Service

Position Number: 77071971

Salary: Agency to update

Posting Closing Date: 05/30/2024

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OCCUPATION PROFILE

JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT

OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT

OCCUPATION: EXECUTIVE SECRETARIES & ADMIN ASSISTANTS

43-6011-04

DESCRIPTION:

ANTICIPATED VACANCY

FWC-Division of Marine Fisheries Management, Division Director’s Office

Position Number: 77071971

Title: Administrative Assistant III

Location: Russell Park, 1875 Orange Avenue E., Tallahassee, Florida

Supervisor: Director, Division of Marine Fisheries Management

Salary: $45,000-$48,000 annually; $1,724.14 - $1,839.08 bi-weekly

Minimum Qualifications:

Associate degree and two years of administrative assistant experience preferred or five years of administrative assistant experience or bachelor’s degree.

Employment in this position is contingent upon a satisfactory criminal history record check.

DESCRIPTION OF DUTIES:

• Schedules meetings and travel for Division Director and occasionally for other Division staff.
• Coordinates meeting arrangements for Division Director with Division staff and with staff from other Divisions within FWC and with other entities.
• Consistently monitor Division Director’s calendar to look for schedule conflicts, so that schedules might be rearranged according to Division priorities, as needed.
• Serves as lead administrative assistant for DMFM. Identifies opportunities and makes recommendations for enhancing DMFM support functions.
• Maintains and organizes electronic and paper files.
• Assists in editing and formatting outgoing correspondence.
• Serves as office manager with other DMFM administrative staff to ensure efficient communication, reconciliation of problems, and advise staff on policies and procedures relative to correspondence preparation and routing, etc.
• Coordinates and tracks Division training needs.
• Coordinates staff assignments for Division Director and Deputy Director and reminds staff of deadlines for completion of assignments.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to improvement of management practices.
• Ability to organize data into logical format for presentation in reports, documents, and other materials.
• Proficient in appropriate software including Microsoft Word, Excel, Outlook, and Adobe Acrobat.
• Ability to conduct fact-finding research.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Knowledge of agency procedures, practices, and policies-regarding procurement, accounting, property, and personnel.

LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS:

Valid driver’s license required.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.