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Division of Rehabilitation and Liquidation
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$43k-54k (estimate)
1 Month Ago
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ADMINISTRATIVE ASSISTANT II - 43000003
$41k-52k (estimate)
Full Time
3 Weeks Ago
State of Florida is Hiring an ADMINISTRATIVE ASSISTANT II - 43000003 Near Tallahassee, FL
Requisition No: 829177
Agency: Office of Insurance Regulation
Working Title: ADMINISTRATIVE ASSISTANT II - 43000003
Pay Plan: Career Service
Position Number: 43000003
Salary: $45,000.00
Posting Closing Date: 06/11/2024
Total Compensation Estimator Tool
OIR offers a range of challenging and rewarding opportunities for individuals looking to grow in their career and offers a wide variety of top insurance – related courses and professional certifications to ensure that its staff has the industry knowledge needed to succeed. OIR employees also have access to the State of Florida’s tuition waiver program, which offers educational assistance to full time, salaried employees.
As a State Agency, OIR offers excellent benefits such as health insurance, dental insurance, vision insurance, retirement plans, flexible spending accounts, health savings accounts, and much more.
OIR also offers annual and sick leave, a generous holiday schedule, and flexible work schedules.
Click the links below to see the many benefits and retirement options you have as a State of Florida employee:
https://www.mybenefits.myflorida.com/
https://www.myfrs.com/ContactUs.htm
Brief Description Of Duties And ResponsibilitiesThe primary work duties and responsibilities for this position are to:
Ability to deal with the public in a tactful and courteous manner.
Ability to work independently.
Ability to plan, organize, and coordinate work assignments.
Ability to communicate professionally and effectively, both verbally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to conduct fact-finding interviews.
Ability to comprehend and interpret information.
Ability to record information accurately.
Ability to draft correspondence and other documents.
Ability to use correct spelling, punctuation, and grammar
Knowledge of computers and experience with Microsoft Word, Outlook, and Excel.
Ability to proofread and verify accuracy of documents.
Qualified Applicants will be required to take a work sample.
This position requires a security background check, including fingerprints, as a condition of employment.
Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
Agency: Office of Insurance Regulation
Working Title: ADMINISTRATIVE ASSISTANT II - 43000003
Pay Plan: Career Service
Position Number: 43000003
Salary: $45,000.00
Posting Closing Date: 06/11/2024
Total Compensation Estimator Tool
- OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY *****
OIR offers a range of challenging and rewarding opportunities for individuals looking to grow in their career and offers a wide variety of top insurance – related courses and professional certifications to ensure that its staff has the industry knowledge needed to succeed. OIR employees also have access to the State of Florida’s tuition waiver program, which offers educational assistance to full time, salaried employees.
As a State Agency, OIR offers excellent benefits such as health insurance, dental insurance, vision insurance, retirement plans, flexible spending accounts, health savings accounts, and much more.
OIR also offers annual and sick leave, a generous holiday schedule, and flexible work schedules.
Click the links below to see the many benefits and retirement options you have as a State of Florida employee:
https://www.mybenefits.myflorida.com/
https://www.myfrs.com/ContactUs.htm
Brief Description Of Duties And ResponsibilitiesThe primary work duties and responsibilities for this position are to:
- Public Records
- Assists the Agency Public Records Clerk in tasks related to public records requests as follows:
- Acknowledges r eceipt of public records requests and obtains necessary clarification from the requester.
- Process the public records requests using the appropriate internal system(s).
- Under limited supervision, processes complex requests and assists with subpoena responses.
- Reviews records for exemption criteria in accordance with Florida Statute, Chapter 119 and redacts information in document(s) when applicable.
- Tracks status of requests and serves as liaison between requester and relevant business office(s);
- Prepares and tracks status of invoices
- Advises Public Records Office Supervisor of current and potential issues related to requests or public records office processes and when appropriate, recommends solutions;
- As directed, assist with the retention, storage, and disposition of office records.
- Acts as Backup Agency Public Records Clerk in the Clerk’s absence.
- Manage the day-to-day operations of the Public Records Section:
- Run daily public records request reports.
- Distribute Public Records Reports as required by the OIR Public Records AP&P.
- Assist with training new public records staff.
- Assist attorneys with producing documents related to subpoenas and discovery requests.
- Administrative Support
- Provide administrative support to the unit Supervisor and other assigned attorneys including:
- Assists in conducting daily administrative activities for attorneys including, but not limited to:
- answering attorney telephone calls as directed;
- preparing and transmitting correspondence;
- maintaining calendars,
- scheduling appointments, conference rooms, and conference calls;
- processing orders; tracking company payments;
- Create, organize, and maintain case files; update case calendars and timetables; and ensure case file is updated in the Legal tracking system.
- Arrange meetings and hearings including space, time, and place; provides participants with background information as directed by the attorney.
- Arrange for court reporters and service of process and/or publications and processes any related invoices.
- Make travel arrangements and prepare related documents.
- Prepare documents for reimbursements not related to travel .
- Answer the Legal Service Office main telephone line and direct calls as appropriate.
- Assists with personnel tasks such as onboarding and separation of employees; ensuring the offices are prepared for arrival or are appropriately emptied upon separation.
- Ensure printers are adequately supplied with paper and common workstations are organized. Notify office management if supplies need to be ordered.
- Serves as backup to other office support staff on as-needed basis.
- Provides litigation support; prepares trial notebooks and exhibits; prepares data compilations as needed; examines documents to assure accuracy, completeness, and conformity to judicial rules of court.
- Performs related work as required.
- Knowledge, skills and abilities, including utilization of equipment, required for the position:
Ability to deal with the public in a tactful and courteous manner.
Ability to work independently.
Ability to plan, organize, and coordinate work assignments.
Ability to communicate professionally and effectively, both verbally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to conduct fact-finding interviews.
Ability to comprehend and interpret information.
Ability to record information accurately.
Ability to draft correspondence and other documents.
Ability to use correct spelling, punctuation, and grammar
Knowledge of computers and experience with Microsoft Word, Outlook, and Excel.
Ability to proofread and verify accuracy of documents.
Qualified Applicants will be required to take a work sample.
This position requires a security background check, including fingerprints, as a condition of employment.
Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
Job Summary
JOB TYPE
Full Time
SALARY
$41k-52k (estimate)
POST DATE
05/25/2024
EXPIRATION DATE
07/19/2024
HEADQUARTERS
ORLANDO, FL
SIZE
<25
FOUNDED
2019
REVENUE
<$5M
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The job skills required for ADMINISTRATIVE ASSISTANT II - 43000003 include Administrative Support, Office Management, Microsoft Word, Onboarding, etc. Having related job skills and expertise will give you an advantage when applying to be an ADMINISTRATIVE ASSISTANT II - 43000003. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by ADMINISTRATIVE ASSISTANT II - 43000003. Select any job title you are interested in and start to search job requirements.
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