Results Statement Story:

Do you get a “kick” out of creating order out of chaos? Maybe you enjoy working in a fast-paced environment and interacting effectively to organize facilities, people, events, and documents in way that is coherent, pleasant to deal with, easy to understand and navigate? Can you be trusted with confidential information, and trusted to make strong, reliable commitments? Can you work well with team members who may sometimes be demanding and disorganized, and still reliably and consistently deliver valuable results? Are you coachable, willing to learn and grow?

Our team has a very busy schedule and a heavy workload and interacts frequently with various stakeholders while supporting other departments and the vision of the firm. In order for the team to be focused and successful where most needed, it needs someone who can offer valuable Project Administrative/Dispatch Assistance (including standard responses to correspondence, data entry, filing, archiving, typing, proofreading, formatting, copying, scanning and routing documents, etc.).

• Does this sound like a team you want to be on?
• Are you excellent at managing time and working in fast paced environments?
• Can you interact effectively with people from various backgrounds such that they cooperate with you to get the results you want?
• Are you willing to learn and perform project accounting tasks?

HVJ needs a committed Dispatcher/Administrative Assistant to take ownership of ensuring standards are met and coordinating or executing various clerical and other tasks or assignments related to general administration as directed, and consistent with the firm’s vision and initiatives.

If all this appeals to you, you may have just found your new home!

Ongoing Work:

• Assist in preparation and flow of all project documentation, reports, record keeping, and filing.
• Schedule and dispatch technicians for testing/inspection services on projects per client’s requests
• Assist in preparing project set up for new projects and learn monthly interactive billing.
• General Administrative tasks including, data entry, filing, archiving, typing, proofreading, formatting, copying, project close outs, sending surveys, ordering insurance certificates, scanning, and routing documents, etc.
• Must have good communication skills for dealing with clients and technicians.
• Document work performed by time spent, as appropriate.
• Assist other personnel at the direction of manager.
• Perform duties in a safe, cheerful, efficient, and workmanlike manner.
• Other administration functions as directed by Manager.

Key Criteria/Requirements

• High school diploma or equivalent
• Dispatch experience a plus
• Strong skill/experience in Microsoft Outlook, Excel and Word
• Database knowledge, Deltek Vision, SpectraQest, or TxDOT i2MS a plus

HVJ is an Equal Opportunity Employer