JOB DESCRIPTION

Job Title: Accounts Payable Specialist

Department: Accounting

Job Summary:

The Accounts Payable Specialist does full-cycle construction A/P. This position supports accounting operations by matching and processing invoices, collecting, and submitting lien releases, conducting check-runs, maintaining files, and providing administrative support as needed. The standard working hours for this position are Monday – Friday from 8:00AM – 5:00PM. Applicants must be problem solving, analytical, detail oriented and organized, possess computation skills, have leadership abilities, as well as written and oral communication skills.

Tasks, Duties, and Responsibilities:

· Match invoices with receivers and verify cost codes as needed with job foremen.

· Protect businesses against unintentional overpayment.

· Route/submit invoices for approval.

· Price check invoices to make sure we are being charged as per the agreement.

· Obtain conditional and unconditional lien releases from suppliers and subcontractors.

· Process large volume of invoices.

· Ability to clarify any questionable invoice items, prices to dispute or deny invoices.

· Prepares weekly check runs.

· Reconcile bank statements.

· Input daily bookkeeping and record keeping.

· Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors.

· Process subcontractor progress billings and maintain subcontractor files.

· Process overhead and any other types of payments; maintain associated files.

· Maintain meticulous vendor records including W-9’s, COI’s etc.

· Manage all releases.

· Ensure the accuracy of financial documents for payment, auditing, and tax purposes.

· Maintain accurate detailed and up-to-date accounts payable list of vendors.

· Maintain active card lists and process payments for company credit cards.

· Reconcile statements.

· Make sure we are compliant with documentation, so payments are not delayed.

· Must have the ability to make informed financial decisions to ensure cashflow allocated accordingly.

· Provide office administrative support when requested.

Job Specification

Qualifications & Experience:

· Minimum 3 Years of Accounts Payable experience required (construction is a must).

· Intermediate Microsoft Office Skills, PDF software (Adobe, QuickBooks Desktop), and accounting software (ProcureDesk preferred). BS in Accounting or Administration preferred.

Job Type: Full-time

Pay: $18.00 - $19.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person