OUR VISION:

"To become an indispensable partner to building owners with mission-critical systems."

POSITION SUMMARY/OBJECTIVE:

The incumbent performs a variety of centralized processing activities for the Accounts Payable department of Shared Services. This role assumes responsibility for the entering and reconciliation of all vendor invoices for branch and corporate locations.

KEY TASKS & RESPONSIBILITIES:

• Manages the branch invoice email inbox, and uploads invoices into Viewpoint as needed.
• Reviews and enters invoices into Viewpoint on a daily basis, while verifying pertinent information related to assigned purchase orders and proper general ledger coding.
• Reconciles vendor statements to open payable reports on a monthly basis.
• Escalates information regarding past-due invoices when required.
• Creates, reviews, and issues purchase orders on an as-needed basis.

CONDUCT STANDARDS:

• Maintains appropriate Company confidentiality at all times.
• Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations.
• Cultivates and promotes the “Hearts & Minds” safety culture.
• Consistently exemplifies the Core Values of the Company (we CARE, we ACT WITH INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE).

WORK ENVIRONMENT:

• This position operates in a professional office environment, and routinely utilizes standard office equipment such as computers, phones, copiers, and file cabinets.
• The Company’s “Work from Home” policy is applicable to this position.

PHYSICAL DEMANDS:

• In performing the duties of this job, the incumbent is regularly required to talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity.
• This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

TRAVEL:

• No travel is expected for this position.

MINIMUM QUALIFICATIONS:

• 1 years of relevant work experience or related schooling.
• Basic computer proficiency, with a willingness to learn business-specific systems.
• Must be organized, attentive to detail, and able to effectively communicate with diverse audiences.
• Demonstrated ability to maintain quality of work in a fast-paced, deadline-driven environment.
• Capacity to resolve problems independently/under limited supervision.

PREFERRED QUALIFICATIONS:

• Associate’s Degree in Accounting or a related field.
• Previous A/P experience in the construction industry.
• Prior experience with Viewpoint software.
• 2 years of relevant work experience.

This job description is intended to describe the general nature of work being performed by the individual who assumes this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)