Job Summary
Responsible for assisting with basic AP operations to help ensure accurate timely and discretionary processing of accounts payable functions
Essential Duties and Responsibilities
Match price quantity and item number for invoices purchase orders and receivers assuring all expenditures are properly authorized by managers
Process employee expense requests and ensure compliance to division travel policies appropriate receipts approval and timely payment
Contact vendors to clarify and rectify any questions/discrepancies regarding payments discounts taken quantities
Key debit memos initiated by the Purchasing Department into AP system
Determine whether or not debit needs to be matched online or entered without matching online
Process vendor invoices in ERP system and ensure all vendor payments are valid and approved
Obtain management approval for all invoices that are processed without Purchase orders
Reconcile small vendor statements as needed
Identifies researches and resolves items/issues impacting the accounts payable statements
Contact vendors as needed to resolve any issues and respond to their inquiries
Update vendor payment information (addresses contact information bank account numbers etc.) in ERP system
Assist with accounts payable preparations and audit process
Maintain proper documentation of monthly data and analysis
Assist in special projects and process improvement
Contribute to improving process workflows and maintaining system administration
Assist the AP department in various projects as needed
Other duties assigned as needed
Skills and Abilities
Demonstrate time management skills with attention to detail
Detail oriented and capable of analyzing complex financial/operational data
Intermediate/Advanced proficiency in PC/Microsoft applications (Excel Access Word)
Demonstrated experience using pivot tables in Excel
Ability to negotiate conflict and maintain constructive working relationships with people at all levels of the organization
Self-starter capable of working independently and ensuring to meet deadlines
Excellent communication and interpersonal skills both verbal and written
Ability to balance multiple tasks with changing priorities
Education and/or Experience
High school Diploma or equivalent is required
Bachelors' degree in Accounting Finance Business or related field preferred
Minimum of 1-2 years relevant experience in a corporate accounting organization
Experience operating in a multi-state and/or complex matrix business environment
Intermediate/Advanced experience with General Ledger Programs (Sage)
Working Environment
The work environment characteristics described here are representative of those an employee encounters while performing the esse