Welcome to High Level Marketing (HLM), where we're not your average Digital Marketing Agency. We're a dynamic force that loves shaking things up! With our infectious energy and culture, we create amazing experiences for clients while honing our skills. Home services and aesthetic health care are our specialties, but we have an interesting diverse group of clients that we are masters at crafting custom packages to meet their needs and goals. As a team member, you're just as important as our clients. We hire the best to deliver our best! Whether you're a marketing maestro, creative genius, or data-driven wizard, if you're seeking a company that values your skills, offers a fun and inclusive culture, and lets you spread your wings...keep reading and apply!🚀🌟🎉

Scope of Position: As the Receptionist / Executive Assistant, you will play a crucial role in ensuring smooth communication within High Level Marketing and between our valued clients and our Team. Your primary responsibilities will include handling inbound calls and routing them to the appropriate department or team member, providing exceptional client interactions, and providing support to the executive leadership team as necessary.

Essential Duties/Responsibilities: 

• Answer and manage all inbound calls to HLM, route the calls to the appropriate person or department based on the nature of the inquiry. 
• Provides high-level administrative support and assistance to the Executive leadership team. 
• Interact with clients, addressing their inquiries, requests, and concerns promptly. 
• Assists in organizing meetings, including scheduling, preparing agendas, and taking meeting minutes as needed. 
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior leadership.
• Performs additional duties as assigned by executives. 
• Performs other related duties as assigned.

Required Skills/Abilities:

• Proficiency in Microsoft Word and Google Business Suite (Gmail, Google Docs, Google Sheets, etc)
• Exceptional verbal and written communication skills.
• Strong organizational and time management skills. 
• Ability to maintain confidentiality and handle sensitive information with discretion. 
• Customer service oriented mindset. 
• Ability to multitask effectively. 

Education/Experience: 

• Associate’s degree preferred; additional education or certification in office administration is a plus. 
• At least 3 years of office related experience. 

BENEFITS & PERKS:

• Salary starting at $48,000
• Health and Wellness: Medical, Dental, Vision, plus additional medical benefits
• Retirement: Employer-sponsored 401(k) and Roth!
• Paid Time Off: Flexible Vacation policy after 1 year of employment & sick time
• Work-Life Balance: Focus Fridays, Summer Friday’s
• Parental Leave: Paid Maternity/Paternity leave for the birth, adoption or fostering of a child.
• Exceptional Culture, we have a culture committee to make things interesting!
• And so much more, you just need to apply to find out!

Work Conditions: This position will perform duties under normal office working conditions, including the prolonged use of a computer, office equipment, and working in close proximity to others. Essential physical requirements may include standing, walking, stooping, typing, and lifting up to 25lbs.

Disclaimer: High Level Marketing is an equal employment opportunity employer committed to hiring and retaining a diverse workforce. Compensation is commensurate with experience. Applicants receive fair and impartial consideration without regard to race, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, veteran status, genetic data, religion or other legally protected status. If you need accommodation for any part of the employment process because of a medical condition or disability, please call (205) 721-8660 to speak with Human Resources.

Acceptable Background and References Required. 

Equal Opportunity / Affirmative Action Employer / DFWP