We are a professional, fast-paced, innovative company and the largest privately owned hormone replacement company in the country! Our goal is to help our patients look feel and great through hormone replacement (particularly testosterone), weight loss, and related services, but what we're really committed to is you. Our employees! In 2022 we acquired our direct competitor of Low T and HerKare becoming the nation's largest Hormone Replacement Treatment provider in the US. If you would like to join and growing company, please read on!
We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to the Chief Operating Officer (COO) and operations department in a dynamic healthcare environment. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to handle confidential information with discretion. This role requires a proactive and adaptable individual capable of managing multiple priorities in a fast-paced setting. This is an excellent opportunity for a motivated individual to play a critical role in supporting the operations of a leading healthcare organization. If you meet the qualifications and are passionate about making a difference in healthcare, we encourage you to apply.
Summary of Responsibilities:
Calendar Management: Effectively manage the COO's calendar, including scheduling meetings, appointments, and travel arrangements. Assist in managing multiple highly active calendars of appointments, review and processing of expense reports, and composing and preparing correspondence that is sometimes confidential. They will be responsible for arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.
Communication: Serve as the primary point of contact for internal and external stakeholders, handling correspondence, phone calls, and emails on behalf of the COO. Works closely and effectively with the CEO's Senior EA to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Having a sense for the issues taking place in the environment and keeping the CEO and COO updated.
Meeting Coordination: Coordinate logistics for meetings, including preparing agendas, arranging facilities, and compiling necessary materials. Prioritizes conflicting needs by handling matters expeditiously, efficiently, and follows-through on projects to successful completion, often with deadline pressures.
Document Management: Maintain and organize important documents, reports, and presentations, ensuring timely access and accurate version control. Support completion of critical tasks with a proactive mindset, accompanied with a hands-on approach to update and create trackers, spreadsheets, meeting agendas, meeting minutes, and managing other daily tasks that facilitate the COO's ability to effectively lead the company.
Information Management: Conduct research and compile information as needed to support the COO in decision-making and strategic planning. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the COO, including those of a sensitive or confidential nature. Contributes appropriate course of action, referral, or response.
Administrative Support: Provide general administrative support to the COO, including expense management, file organization, and other ad hoc tasks as required. Completes a broad variety of administrative tasks in support to the COO and clinical operations department.
Relationship Management: Build and maintain positive relationships with key stakeholders, both internally and externally, representing the COO professionally at all times. Act as a "liaison" for the staff to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO and COO, some of which may have organizational impact.
Project Assistance: Assist in managing special projects and initiatives as assigned by the COO, ensuring timely completion and effective coordination among team members. Provides support to validate monthly end of month reports for the Operations Department
Confidentiality: Handle sensitive information with the highest degree of confidentiality and discretion. Provides a bridge for smooth communication between the CEO and COO's office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
QUALIFICATIONS:

• Bachelors degree.
• Proven experience supporting C-level executives, preferably in a healthcare or related field.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Strong communication skills, both verbal and written, with a professional and diplomatic demeanor.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage competing demands effectively.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Flexibility and adaptability to changing priorities and deadlines.
• Proactive approach to problem-solving and decision-making.
• Ability to work calmly under pressure with tight deadlines.

Benefits:

• Health, Dental, & Vison
• Short term, Long term, and Life insurance
• 401k plan with match up to 5%
• Paid time off
• Closed the 6 major holidays
• Tuition reimbursement
• Employee discount on all services offered

Location & Hours:
Corporate Office- Houston, 77070
Position is 40 - 50 hours per week