GreenWay Recycling Services, LLC – Administrative Assistant

GRS is a fast growing service company in search of an Administrative Assistant to join our multifaceted organization. You will take on tasks and projects that will enable you to develop and enhance your Administration skills. If you would like to contribute to an expanding organization with high expectations and standards for its employees, we look forward to hearing from you today.

Position

Administrative Assistant

Position Summary

This position will oversee and contribute to the Administration function for our collection and recycling companies.

Direct Reports

None

Location

Chicago, IL

Job Description

• Under general supervision, provides secretarial and administrative support services such as composing correspondence, telephone inquiries, preparing reports and conducting special or on-going projects as assigned, and assisting the management team in daily operations.
• Prepares and/or formats or compiles a variety of administrative and operational reports, statements, charts, statistics, proposals and presentations. Researches and obtains required data, determines appropriate tracking method in conjunction with manager, and develops processes for accurate maintenance and reporting of data, records and associated reports.
• Establishes, maintains, and revises record keeping and filing systems. Accounts Payable and Accounts Receivable duties including data entry, communication with vendors and customers.
• Follow-ups with department personnel sending reminder calls and tracking the status of all required action items.
• Tracking vehicle titles for operations.
• Provides daily operations support.
• Oversees department specific special projects and assumes functional responsibilities as assigned. Coordinates with internal departments and/or vendors to review and obtain status updates, obtain and communicate information to the department(s) and monitor project deliverables.
• Performs a variety of secretarial duties for the manager and/or department including opening, sorting, and distributing mail, preparing mailing lists and mass mailings, arranging and scheduling meetings, appointments and interviews. Completes travel arrangements, and maintains personal calendars for manager(s). Coordinates special department events/outings, including scheduling conference rooms and ordering special equipment or food – including daily lunch ordering for management.

Qualifications

• Associates’ degree or comparable
• Possess basic accounting skills
• Great organizational skills
• Works well under pressure
• Strong computer skills and experience with Microsoft products
• Bilingual (English/Spanish) is a plus
• Able to interact with all levels of employees

Requirements

• Willing to stay late/come in early when necessary (occasional Saturdays)

Job Type: Full-time

Pay: $15.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday