Our industry leading Aerospace client is seeking an experienced Executive Assistant to support the executive team. This may require after hours support on occasion.

The Executive Assistant will serve as a strategic business partner supporting the executive team through a wide variety of administrative duties as well as support the investor relations function.

The successful candidate will be forward-thinking, anticipating the needs of the executive team; collaborate cross-functionally across the organizationand with external teams; and execute strongly with a focus on details to achieve business objectives.

Primary Responsibilities

• Interact with internal and external executives and team members, providing smooth calendar management
• Prepare presentations, agendas, communications, and documentation for a variety of audiences
• Coordinate domestic and international travel arrangements, prepare itineraries, plan logistics, and submit expense reports
• Coordinate and assist with high level execution of news releases, quarterly earnings calls and investor relations meetings
• Actively mitigate potential issues and use critical thinking skills to solve problems; know when to escalate and when to keep executives informed
• Manage sensitive and confidential information with tact, discretion, and sound judgement
• Assist with troubleshooting basic PC issues including Windows 10, Office 365, and MS Teams but escalating to IT help desk when needed
• Responsible for making sure that all incoming invoices from vendors are reviewed and timely paid
• Oversee planning and execution of executive and corporate-level events in Dallas office or off-site including scheduling and reservations, catering conference room set up, etc.
• Work with both technical and non-technical teams to coordinate events and meetings and track the progress of team projects
• Assist with special projects as needed

Basic Qualifications

• High School Diploma required
• 5 years of administrative support experience with at least 3 years of Executive support experience, preferably in a corporate office

Preferred Qualifications

• Bachelor’s Degree

Skills and Abilities

• Proficient in the use of various technologies and software (including Microsoft Office Suite); willingness to learn and utilize new technologies as they arise
• Knowledgeable and/or experienced in troubleshooting potential technological issues, including but not limited to computer and printer errors
• Effective interpersonal skills including both oral and written communication skills with the ability to work collaboratively with internal and external stakeholders at all levels
• Active listener able to drive consensus and collaboration between multiple stakeholders
• Top notch organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
• Must be flexible and able to pivot as needs and importance of projects change
• Work independently with limited direction
• Strong ability to work calmly under pressure
• Resourceful team player with a positive attitude

Competitive and comprehensive benefits package