About Us

Summary

Essential Duties & Responsibilities

• Spearhead the creation and execution of compelling presentations for the CTO, ensuring a clear and impactful communication of technical information
• Collaborate with various teams to gather relevant data and insights to enhance the quality of presentations
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, IT goals and objectives, Task Lists, IT communications and other tasks that facilitate the Executive’s ability to effectively lead
• Composes and prepares routine and complex reports, budgets, correspondence and presentations that are sometimes confidential
• Manages a variety of special projects independently or as part of a team, some of which may have organizational impact
• Assist in the development and management of budgets related to technology projects and initiatives
• Monitor and track budget, providing regular reports to the CTO and offering recommendations for cost optimization
• Collaborate with other IT and non-IT leaders to ensure all admin deliverables on OKRs, Goals, other relevant documents and tracked and delivered with appropriate feedback
• Ensures all administrative tasks for the EVP and the EVP’s staff deliverables are tracked, achieved and received in a timely manner
• Maintains extremely active and complex global calendar, schedules appointments with Vendors and Internal stakeholders and coordinates meeting arrangements and Travel expenses
• Arranges domestic and international travel
• Plans, coordinates and ensures the EVP's schedule is up-to-date at all times and contains a high level of detail to effectively keep EVP well informed of upcoming commitments and responsibilities, following up appropriately
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Serves as a point of contact for internal and external constituencies on matters pertaining to the Office of the CTO
• Communicates and interacts on behalf of the EVP with their direct reports, Executive Leadership, clients, vendors and partners, internal and external constituents, and others, on matters related to EVP's initiatives
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the EVP, including those of a sensitive or confidential nature; Determines appropriate course of action
• Organizes and submits EVP’s expense reports in a timely manner
• Collaborates as appropriate with the other Executive Assistants
• Maintains discretion and confidentiality in relationships with Executive Leadership
• May be asked to assist with the EVP’s personal needs
• Performs other duties as assigned

Education & Experience

• Associates degree required. Bachelor's degree preferred
• Minimum 5 years of experience supporting Executive-level “C-Suite” leaders
• Strong interpersonal skills, emotional maturity and the ability to build relationships with stakeholders, including staff, board members, and external partners
• Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer / client service and response
• Possess the ability to exercise good judgment in a variety of situations and often ambiguous environments, with expert level written and verbal communication, administrative, and organizational skills
• Takes a proactive approach to problem-solving with strong decision-making and critical thinking capability and assess opportunities and proposes solutions
• Works independently on projects from conception to completion and effectively works under pressure to handle a wide variety of activities and confidential matters with discretion; maintains a realistic balance among competing priorities
• Possess advanced organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Achieves performance goals and meets / exceeds deadlines in a fast-paced global environment
• Proficient in MS Office suite of products including Outlook, Word, Excel, and PowerPoint as well as Adobe, Acrobat, and Social Media Platforms
• Prepares executive level presentations, memos, and general correspondence

Diversity Commitment