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Position Overview:
We are seeking an experienced Executive Administrative Assistant to provide high-level support to executives within our organization. The ideal candidate will be highly organized, detail-oriented, and possess exceptional communication and interpersonal skills. This role requires a proactive individual who can anticipate needs, prioritize tasks, and maintain confidentiality while managing a variety of administrative duties. The Executive Administrative Assistant position is based in our Home Office and successful incumbent is part of our world-class administrative support team.
Key Roles & Responsibilities:
• Anticipate and deliver confidential and professional administrative support to executive level management.
• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize incoming requests and correspondence, ensuring timely responses and appropriate follow-up actions.
• Prepare and edit documents, presentations, and reports for executive review.
• Act as a liaison between executives and internal/external stakeholders, maintaining professional and courteous communication.
• Assist in the preparation of meeting agendas, materials, and minutes.
• Conduct research and gather information as needed to support executive decision-making.
• Handle sensitive and confidential information with discretion and professionalism.
• Assist with special projects and initiatives as assigned by executives.
• Assist in the planning and execution of departmental and company events, including coordinating logistics, managing RSVPs, and liaising with vendors and venues.
• Process invoices and expense reports in Concur.
• Adhere to company policies.
• Review, track and maintain departmental budgets (travel, supplies, etc.).
• Keep technology skillset current, learning new and updated software applications as adopted by the Company.
• Contribute to creating best practices.
• Demonstrate initiative, self-motivation and good judgment in resolving issues.
• Flex and adapt to changing priorities and other duties related to the position.
Qualifications:
• Bachelor's degree preferred, or equivalent combination of education and experience.
• Proven experience (5 years) as an executive administrative assistant or similar role, supporting multiple executives simultaneously.
• At least 2 years of experience at a publicly traded Company while supporting the Executive Team preferred.
• Advanced Proficiency with Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint, Visio) and other relevant applications.
• Solid experience with cloud systems (Microsoft 365, SharePoint, OneDrive).
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong attention to detail and accuracy in all work.
• Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization.
• Discretion and confidentiality when handling sensitive information.
• Ability to work independently with minimal supervision, while also functioning effectively as part of a team.
• Proven domestic and international travel planning experience required; knowledge of Concur travel and expense management preferred.
Full Time
Skilled Nursing Services & Residential Care
$74k-95k (estimate)
03/21/2024
05/19/2024
athomehs.com
SCHNECKSVILLE, PA
25 - 50
2011
PATRICK STONICH
<$5M
Skilled Nursing Services & Residential Care
The job skills required for EXECUTIVE ASSISTANT include Administrative Support, Scheduling, Microsoft Office, PowerPoint, Time Management, Initiative, etc. Having related job skills and expertise will give you an advantage when applying to be an EXECUTIVE ASSISTANT. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by EXECUTIVE ASSISTANT. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for EXECUTIVE ASSISTANT positions, which can be used as a reference in future career path planning. As an EXECUTIVE ASSISTANT, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary EXECUTIVE ASSISTANT. You can explore the career advancement for an EXECUTIVE ASSISTANT below and select your interested title to get hiring information.