JOB SUMMARY: Assist with the preparation and processing of payroll for ESC-20, including but not limited to, timely preparation of regular payroll as well as preparation of monthly, quarterly, and annual reports related to payroll. Maintain proper supporting documentation relating to payroll, including approvals. Support and process accounts payable transactions as needed.

POSITION REQUIREMENTS:

JOB KNOWLEDGE

High school diploma or GED required.

One to three years of experience in payroll accounting required.

One to three years accounts payable experience required.

Experience with accounts payable and payroll software preferred.

Experience with Texas Education Agency Financial Accountability System Resource Guide preferred.

Thorough understanding of basic accounting and accounts payable concepts.

Ability to communicate effectively on the phone or in person.

Experience in management of multiple, simultaneous tasks.

Knowledge and/or experience in office procedures, office machines (e.g., 10-key calculator-by-touch, etc.) and computerized accounting procedures.

Ability to understand and follow verbal and written instructions to perform multi-step tasks.

Demonstrated ability to deal with frequent change or unexpected events.

Ability to organize, plan, and prioritize work.

Proficiency with standard functions within electronic applications such as MS Office (word processing, electronic spreadsheets, presentation software), e-mail, web browsers, and databases.

Proficiency with computers (PCs and/or MACs) to include desktop management, file management and operations, and successfully working in a networked environment.

Exceptions to these requirements will be considered based on exemplary skills, training, and record of success.

PRODUCTS/OUTCOMES

Accounts Payable

Review payable documentation to ensure compliance with Center policy and procedures, and resolve issues.

Ensure invoices are paid correctly by verifying vendor name, vendor number, and mailing address, and ensuring that all supporting documents are attached or uploaded.

Match invoices with the proper receiving copy of the purchase order or online payable and process for payment.

Process online travel reimbursements.

Process online payment authorizations.

Maintain an accurate, computerized vendor file; update as needed; delete all inactive vendors.

Payroll Processing

Assist in the preparation and processing of ESC-20 payroll, including: Adding new employees to payroll, calculating salaries and overtime, updating employee records, processing separated employees, and leave posting.

Initiate payroll adjustments.

Maintain an accurate filing system for all payroll documents.

Enter payroll data in the database and ensure data entered is balanced.

Provide assistance to staff regarding payroll matters.

Federal and State Requirements/Compliance/Reporting

Assist with ensuring ESC-20’s compliance within the Financial Services System.

Assist with the timely preparation and filing of all necessary federal and state reports, including but not limited to the following:

• Teacher Retirement System of Texas (monthly),

• Supplemental Compensation (monthly),

• Internal Revenue Service/Social Security reports (quarterly),

• TWC unemployment (quarterly),

• W-2s (annually).

Assist with the reconciling of all payroll-withholding accounts to monthly billings (i.e., health, dental, life and disability insurance, along with medical and dependent care reimbursement accounts).

INITIATIVE

Demonstrate initiative, drive, and flexibility, seeking and adapting to new situations and assignments.

Assume responsibility, work effectively, and carry out job requirements with a minimum amount of daily supervision.

Understand and follow oral and written instructions.

Make accurate, routine decisions within the standard operating procedures, about payment processing procedures.

Demonstrate resourcefulness in seeking information and developing solutions.

Remain knowledgeable regarding current state and federal regulations, policies, and procedures.

Analyze and recommend process improvements as needed.

Recognize accounts payable errors, inform appropriate individuals, and correct as needed.

Recognize potential problems and initiate action to avoid them.

COMMUNICATION/HUMAN RELATIONS

Maintain high level of customer service skills at all times (e.g., courtesy, patience, tact, diplomacy, etc.).

Develop and maintain strong working relationships with vendors and ESC-20 staff.

Coordinate information between vendors and ESC staff as needed.

Work and communicate effectively with vendors, ESC-20 staff, and auditors.

Work with technology staff to identify and resolve potential system issues.

Regularly handle material of a confidential nature.

Keep supervisors informed.

SUPERVISION AND ORGANIZATION OF STAFF

None.

BUDGET RESPONSIBILITY

None.

PHYSICAL/MENTAL DEMANDS & ENVIRONMENTAL FACTORS

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.

Lifting: Occasional light lifting and carrying (less than 15 pounds).

Environment: May work prolonged or irregular hours; occasional travel; exposure to low or intense illumination.

Mental Demands: Work with frequent interruptions; maintain emotional control under stress.

ADDITIONAL REQUIREMENTS

Function within the policies and administrative procedures of ESC-20.

Accept other responsibilities as assigned.

Dress and groom appropriately for the ESC-20 work setting.

Travel independently to fulfill responsibilities of the position.

Serve at the will of the Executive Director.

Deadline to Apply: April 26, 2024