Overview:

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment!

Responsibilities:

- Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements
- Coordinate and prioritize incoming requests and correspondence
- Prepare and edit documents, presentations, and reports
- Assist with project coordination and follow-up on action items
- Act as a personal assistant to the executives, providing support as needed
- Utilize software such as Outlook Calendar and DocuSign for efficient scheduling and document management
- Perform data entry, file organization, and record keeping tasks
- Maintain office supplies inventory and order as needed
- Answer phone calls, take messages, and direct inquiries appropriately
- Provide general administrative support such as transcribing meeting minutes and managing correspondence

Qualifications:

- Minimum 4 years of experience as an Executive Assistant or similar role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications
- Familiarity with project coordination principles and tools
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
- Experience with office management tasks such as maintaining phone systems is a plus

-Ability to multitask and Work in a fast paced Environment

- Bachelor's Degree Preferred

- Bilingual Preferred

Job Type: Full-time

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Miami, FL 33165: Relocate before starting work (Required)

Work Location: Hybrid remote in Miami, FL 33165