Job Description:

Terra Energy is seeking an experienced and highly organized Executive Assistant to provide top-level support to our high-level executives. This in-office role at our corporate headquarters in Wynwood is crucial in ensuring smooth operations and effective time management for our leadership team. The ideal candidate will excel in managing executive calendars, drafting documents, preparing for meetings, and handling communications on behalf of the executives.

Responsibilities:

• Calendar Management: Efficiently manage and coordinate the schedules of high-level executives, ensuring optimal time allocation and prioritization.
• Meeting Preparation: Assist executives in preparing for meetings by organizing agendas, compiling necessary documents, and ensuring they are well-informed on key topics.
• Communication: Respond to emails and document requests on behalf of the executives, maintaining a professional and timely communication flow.
• Document Drafting: Draft slides, meeting notes, and other documents as needed, ensuring high standards of accuracy and presentation.
• Administrative Support: Provide comprehensive administrative support to executives, handling multiple priorities and logistics with ease.

Qualifications:

• Education: Bachelor’s degree or equivalent experience required.
• Technical Skills: Proficient in the Microsoft Office suite or Google Suite.
• Organizational Skills: Highly organized with strong attention to detail and the ability to manage multiple tasks simultaneously. Excellent follow-up skills are essential.
• Communication Skills: Exceptional written and verbal communication skills, capable of drafting clear and concise documents and emails.
• Experience: Proven experience in managing administrative coordination, logistics, and multiple priorities for senior executives.

If you are a proactive, detail-oriented professional with a knack for managing executive tasks and communications efficiently, we encourage you to apply for this pivotal role at Terra Energy.

To Apply:

Please submit your resume and a cover letter detailing your relevant experience and qualifications for the Executive Assistant role at Terra Energy.