CHW is seeking a highly detailed, energetic, and well organized individual to join our Human Resources Team. This position will be providing full support to CHW’s Human Resources team as well as having an active role in enhancing the employee experience by supporting the HR team in achieving our People Operations goals. The objective of this role is to provide an opportunity for an individual to grow and develop in the Human Resources profession, through being exposed to and provided hands-on experience in HR. The HR Assistant reports to the VP of People & Culture, closely supporting the role as well as the entire HR team. 

The HR Assistant also oversees activities at the Central location within the suite, making sure that health and safety standards are met and arranging for repairs when needed, managing the Central office facility’s needs, and maintaining the org-wide office supplies and needs. This position will be responsible for ordering and maintaining organizational office supplies, and FedEx needs, and support the VP of People & Culture in safety, compliance, and staff engagement activities, tracking expenses, and coordinating with external vendors.

Essential Duties and Responsibilities:

Human Resources:

• Support the VP of People & Culture
• Coordinate, manage, and support staff engagement events
• Work closely with and support the Human Resources team in all aspects of the employee experience including administrative tasks (recruitment, onboarding, offboarding, employee files, training, parking and access cards, etc.)
• Business Cards: Process Business Card Requests, Place Orders/Deliver,
• Responsible for and maintaining office safety reporting and addressing any unsafe conditions

Facilities:

• Receives any facilities trouble tickets (i.e. A/C) and submits appropriate work order with Irvine Co, including coordinating service repairs needed with Irvine company.
• Coordinate managing office décor and furniture moves, in coordination with VP of People & Culture
• Coordinate Corodata – call for pickup and advise Corodata upon arrival of the location of pick up.

Office Supplies:

• Manage Office Depot account: Org-wide ordering supplies, stocking & distributing, Inventory Control, Issuance, Receiving/Delivery
• Maintain the Stamps.com supplies
• FedEx: Maintain supplies, Ensure, support and coordinate pickup/delivery of FedEx
• Amazon: Place Specific Orders
• Support Administrative Assistant: Fill in when AA is on RTO
• Identify/report office equipment to ensure it is in working order

Education & Experience:

• Bachelor's degree (B.A. / B.S.) in Human Resources or PHR preferred and one to three years related experience and/or training; or equivalent combination of education and experience
• Human Resource experience is highly desirable
• Excellent computer skills, including Word, Excel, Power Point and Outlook in a Microsoft Windows environment
• Excellent oral and written communication skills
• Basic to moderate experience of employment law and best practices
• Excellent interpersonal skills that include professionalism.
• Skills in employment database management and record keeping; skilled in using an HRIS
• Able to demonstrate a high level of confidentiality
• Excellent multi-tasking and organizational skills.
• Must be able to identify and resolve problems in a timely and consistent manner
• Must be able to gather and analyze information skillfully
• Must be able to demonstrate the ability to anticipate the next steps and provide the first line of support and management of items and issues needing immediate attention

Physical Abilities:

The physical abilities to perform tasks may require prolonged sitting, standing and/or moving. Minimally must move 20 pounds without assistance; may move over 25 pounds with or without assistance. Reasonable accommodations may be made to enable individuals with disabilities to perform the role and responsibilities of this position.

Work Environment:

The noise level and climate in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the roles and responsibilities of this position. 

CHW is a flexible workplace, providing our staff the balance of in-office collaboration time with peers with working from home. We are maximizing the connect and collaboration time with a set day in the office for our positions that work a hybrid schedule. This supports our business needs and our staff work/life balance. 

Benefits:

CHW offers employees generous benefits, including:

• Medical, Dental and Vision Plan
• 401(K) with company matching contributions
• Life Insurance, Short- and Long-Term Disability
• FSA (Flexible Spending Account)
• Responsible Time Off (RTO)
• 12 Paid holidays
• Hybrid Workplace
• Wellness and Work Life Balance
• Opportunities for Professional Development
• EAP (Employee Assistance Program)
• Free Gym Access
• Paid Time Volunteer Opportunity
• Company-Wide Events
• Diversity, Equity and Inclusion

At CHW, we value diversity, equity and inclusion creating a work environment that respects and includes differences, recognizing the unique contributions that each individual can make that can maximize the potential of all staff. CHW encourages belonging through expressions, thought and innovation. Community HousingWorks is an equal opportunity employer and is committed to creating a diverse and inclusive company culture, CHW does not discriminate against candidate and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law.

Additional Benefits:

In addition to those benefits outlined above, CHW employees have access to a variety of other benefits to customize a benefit package that meets their individual needs. Examples of these benefits include Identify Theft Protection, Hospital Indemnity, Accident or Critical Illness Insurance, and ID Legal Shield Services Plan.