Description

PURSUE YOUR PASSION, Not Just another Job!

Veterans Village of San Diego is looking for employees who are passionate about serving all veterans. Changing the life of a vet takes a whole lot of work. It also takes dedication and commitment to our motto: Leave No One Behind. But the rewards are out of this world! We work hard, but we also enjoy having fun together. If you wish to be a part of this team and are ready to work for a cause then VVSD is the place to start!

About the Position:

The Human Resources Coordinator serves as an integral part of the HR team. The Human Resource Coordinator manages the pre-employment process and recruits qualified individuals. This role works with hiring managers to support their hiring needs. The Human Resource Coordinator creates postings and advertisements for openings, attends job fairs, and utilizes various digital platforms to source and create a pipeline of talented candidates. This role uses an applicant tracking system to follow candidates through the entire hiring process, as well as HRIS software to aid with onboarding management. The Human Resource Coordinator tracks HR data metrics and completes the debarment process monthly. Responsible specifically for compliance and reporting, the HR Coordinator also serves as a back-up to all HR functions.

Compensation Range:

The base pay for this position is $22.00 - $26.00 per hour.

Essential Duties and Responsibilities:

Recruitment/Staffing:

• Use various methods to recruit and network with potential candidates including social media platforms, networking events and job fairs.
• Build a pipeline of candidates for key roles and hard to fill positions.
• Manage external/internal job posting.
• Ensure the necessary paperwork is completed promptly and accurately for all new hires.
• Conduct new hire orientation including the creation of the HR File, entering EE into payroll system, ensuring documentation is obtained, and all employees are trained on the Agency’s policies and procedures.
• On an on-going basis, assess the effectiveness of the recruitment process to assist in continuous improvement efforts.
• Conduct preliminary interviews with recruits to gauge interest, culture fit and salary requirements.
• Provide feedback to management about details regarding applications.
• Actively work toward building a diverse and qualified team to support the organization.
• Provide weekly, monthly, and annual reporting to leadership to track the functions outcomes and progress towards goals.

Operations:

• Responsible for meeting with new hires on first day to complete new hire paperwork, such as I9’s including entering employees into our HRIS, ensuring required documentation is obtained, and all employees are trained on the Agency’s policies and procedures.
• Maintain spreadsheet on background and drug screen results, TB tests, CPR, accreditation certificate.
• Responsible for employee-related data, such as turnover reports, debarments, EEOC reporting, LiveScans, and the DOL website.
• Subject Matter Expert (SME) on Relias; responsible for maintaining an accurate database, as well as ensuring all trainings have been completed as needed.
• Responsible for entering employee changes in Paycom and verifying other changes made by team members.
• Responsible for coordinating the Employee Engagement Committee and completing assignments including the monthly newsletter.
• Schedules exit interviews and final checks for terminated employees. Transfers exit paperwork data to spreadsheet.
• Responsible for scheduling and facilitating new hire orientation for new employees.
• Assists the VP, Human Resources with keeping department’s Balanced Scorecard current.
• Other duties as assigned.

Qualifications

Qualifications:

• High School Diploma required; college degree is preferred, but not required.
• A minimum of 1 year HR Coordinator or 2 years HR Assistant experience.
• A minimum of 1-year Talent Acquisition/Recruiting experience.
• Familiarity an HRIS highly preferred.
• Microsoft Office Suites Proficient (Word, Excel, PowerPoint, and Outlook.
• Ability to follow directions and execute tasks successfully within an assigned time frame.
• Demonstrates strong initiative and is a self-starter.
• A team-oriented, self-motivated individual capable of multi-tasking
• Interpersonal communication skills to interact professionally with a diverse population.

Physical Requirements:

• Ability to bend and lift light objects.
• Ability to sit for extended periods of time while viewing a computer monitor.
• Dexterity of hands and fingers to operate a computer keyboard.
• Capable of hearing and speaking to exchange information.
• Seeing to read reports and data.
• Ability to speak English.
• Must be able to work in a noisy, busy environment.