CohnReznick currently has an exciting career opportunity located in our newly opened Miami office. We are looking for an Executive Assistant to join our team.

If you are:

• A highly dedicated professional with impressive credentials and driven by new challenges and growth opportunities
• A team player who believes in providing world-class internal client service
• Looking for a work environment that values and promotes camaraderie, collaboration and giving back to the community

Look ahead. Imagine more. And consider joining the CohnReznick team.

We offer:

• Endless opportunities to contribute to the 11th largest professional services firm in the US
• A unique culture that values collaboration in everything we do
• A team of professionals driven by a sense of excellence, integrity, commitment to lifelong learning, respect for one another, adaptability, and making a difference
• A network of 2,700 professionals committed to a diverse and inclusive workplace and giving back to the communities in which we live and work
• Varied career paths supported by strong professional development programs and resources

The responsibilities are diverse and may include but are not limited to:

• Manage multiple phone lines, schedule meetings and receive incoming vendor deliveries
• Serve as a first point of contact for internal and external communication, using sound judgment in screening and responding to inquiries, prioritizing calls that need immediate attention, and triaging/resolving as appropriate
• Support Assurance and Tax Partners and Sr. Managers.
• Utilizing software for document retention of client information and maintain workflow processes.
• Assist with requests for new client set ups and expansion of services for client services
• Preparation and tracking of engagement letters.
• Organize team scheduling meetings and maintain schedule updates in staffing system.
• Book travel arrangements as requested.
• Arrange in-house trainings, book conference rooms, coordinate attendees, all logistics, and arrange meal service.
• Compose, prepare, and distribute written materials for management including correspondence, memos/letters, agendas, presentations, and minutes.
• Run client-specific reports.
• Maintain management contacts and mailing lists.
• Assisting the team with daily workflow.
• Serving as a backup Receptionist.
• Processes check deposits, sort and distribute mail
• Process invoice requests and back-up materials required to invoice client accounts.
• Processes vendor invoices and courier requests.
• Processes expense reports.
• Act as liaison with IT and marketing.
• Assists with new employee orientation.
• Assist with tax processing during peak times or as needed.
• Facilities Coordination (includes daily floor tour and service provider coordination).
• Submits service tickets in building property management system.
• Serves as primary administrator for parking, transit, and fitness benefits.
• Assists with ordering general office supplies, pantry supplies, toners, letterhead and as needed
• Coordinates busy-season activities and meals and miscellaneous events throughout the year.
• Communicates weekly with Office Manager on tech issues and any other facilities related issues.
• Runs errands as needed (may include walking).
• Provides staffing outside of normal business hours as needed for special projects, supervision of vendor work, security needs, busy season coverage, etc.
• Performs other duties as assigned.

Required Skills:

• Minimum 3 years of high-level executive assistant work experience required.
• Highly motivated with excellent organizational and interpersonal skills.
• Proficiency in MS Office - Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Manage multiple tasks simultaneously.
• Strong verbal communication skills.
• Knowledgeable of business grammar and basic proofreading skills.
• Professional demeanor and appearance necessary at all times.
• Demonstrated customer focus experience interacting with senior level executives.
• Meticulous attention to detail and strong follow-up skills, required.
• Ability to learn new computer programs.
• Capability work in a fast-paced environment and meet deadlines.
• Demonstrated team player with a flexible personality and positive attitude!
• May be required overtime during busy season.
• Must have the ability to lift 20 pounds.

CohnReznick is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, clients, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For more information, please see Equal Employment Opportunity Posters
Equal Opportunity/Affirmative Action Employer Minorities/Females/Protected Veterans/Persons with Disabilities
Employment is subject to verification of pre-screening tests, which may include background check and credit check
If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at CRaccommodation@cohnreznick.com Please note: This email address is reserved for individuals with disabilities in need of assistance and are not a means of inquiry about positions or application statuses.

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