JOB SUMMARY

This position provides varied administrative and clerical to the Human Resources Department personnel and programs and Payroll computer functions; and performs related work as required. The incumbent works within a general outline of work to be performed, and develops work methods and sequences under general supervision.

ESSENTIAL JOB FUNCTIONS:

• Maintains responsibility for data entry of personnel actions to include but not limited to new hires, promotions, demotions, and lateral transfers. Receive and reviews personnel actions is in compliance with the City’s Pay Policies;
• Maintains employee payroll paperwork such as voluntary deductions; ensures appropriate signatures; data entry processing and reviews data entry for accuracy;
• Calculates and records cost-of-living and pay increases;
• Compiles data for records and reports as requested;
• Maintains records of vacation and sick leave accrued and taken by employees; makes necessary leave adjustments when approved;
• Ensures maintenance of HR personnel records to include but not limited to filing paperwork, creating new files, pulling inactive HR records, and assisting in boxing of old records to archives;
• Processes forms for programs such as the SC Retirement Systems, Deferred Compensation, employee performance appraisals, and Employee Online;
• Assists with the administration of the Family Medical Leave Act, physical disability and Worker’s Compensation leaves of absence; processes related paperwork;
• Monitors and maintains records of employee grievances, exit interviews and other legal or sensitive issues;
• Checks and corrects internal financial Payroll/HR system problems or discrepancies from Variance Reports;
• Assists employees and supervisors with issues and questions related to the time/attendance software;
• Updates and/or adds work schedule to the time/attendance software;
• Performs annual personnel records audits; may perform HR audits;
• Researches employee files for employees, department directors and supervisors, attorneys, and others as appropriate;
• Provides training and assistance to employees in the use of the department’s personnel / payroll computer software;
• Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed;
• Greets office visitors; directs visitors to appropriate office and/or provides information and assistance as requested;
• Provides a variety of information to employees and the public regarding department procedures, policies and methods;
• Assists with providing written and oral employment verifications as requested;
• Performs general administrative / clerical work as required, including but not limited to preparing reports and correspondence, compiling data for reports, copying and filing documents, entering and retrieving computer data, answering the telephone, ordering and maintaining office supplies, etc.;
• Receives and responds to employee / public inquiries, concerns and complaints regarding policies and procedures in areas of responsibility;
• Attends staff, committee and City meetings as required;
• Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills; and
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Associate’s degree in business or public administration, personnel administration, office administration or a closely related field;
• Three (3) years of relevant prior experience;
• Valid South Carolina Class “D” Driver’s License.

Knowledge, Skills and Abilities:

• Knowledge of addition and subtraction, multiplication and division, and/or calculating ratios, rates and percentages;
• Knowledge of personal computer and peripheral equipment with skill in the use of Microsoft Office 2000 (including MS Access) preferred, and utilizing Outlook, word processing, spreadsheet and power point software programs;
• Ability to express ideas clearly and concisely both orally and in writing;
• Ability to multi-task with strong organization and interpersonal skills;
• Ability to gather, organize, analyze, examine or evaluate data or information and may prescribe action based on such data or information;
• Ability to provide information, guidance or assistance to people to directly facilitate task accomplishment; may give directions or assignments to helpers or assistants;
• Ability to handle or use machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner;
• Ability to perform coordinating work involving guidelines and rules, with constant problem-solving;
• Ability to read technical instructions, procedures, manuals and charts to solve practical problems; composing routine reports and specialized reports, forms and business letters with proper format; speaking compound sentences using normal grammar and word form;
• Ability to perform specialized technical or entry-level professional work requiring general understanding of operating policies and procedures and their application to problems not previously encountered; application of specialized technical or professional principles and practices or the use of a wide range of administrative methods in the solution of problems; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure; and
• Ability to guide others, requiring frequent decisions affecting co-workers and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures but with many variations from the routine.

PHYSICAL DEMANDS:

The work is considered sedentary in nature and involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis, 20 pounds occasionally, or routine keyboard operations. The work requires the following physical abilities to perform the essential job functions: crouching, fingering, grasping, handling, hearing, kneeling, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, visual acuity, and walking.

WORKING CONDITIONS:

Work environment involves exposure to no known environmental hazards; and is safe and secure that may periodically have unpredicted requirements or demands.

Job Type: Full-time

Pay: $49,491.00 - $52,444.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to Relocate:

• Columbia, SC 29201: Relocate before starting work (Required)

Work Location: In person