Job Summary

Under the supervision of the Finance and Human Resources Director, manages human resources and business activities for the Honors College.

As Human Resources Coordinator, manages all aspects of staff searches : posts positions, advertises jobs, organizes and runs the interview process, and serves as the main contact for search committees and candidates.

Coordinates FTE staff hire and offer processes. Manages the hiring and on-boarding adjunct, temporary, dual, and summer faculty as well as student hires and Faculty Fellows.

As Business Coordinator, oversees and submits check requests, reimbursements, and invoices. Supports other human resource and business activities of the deans office as needed, adhering to state laws and policies and following university policies, procedures and guidelines.

Minimum Qualifications Bachelors degree and no prior work experience. Preferred Qualifications Prefer strong collaborative and personal communication skills.

Experience in a high education environment preferred. Knowledge / Skills / Abilities Thorough knowledge of general accounting practices and principals.

Knowledge of state and university financial and human resource processes, laws, rules and regulations. Proficient in MS Word, Excel, and related software programs.

Excellent verbal and written communication skills. Ability to work effectively under pressure to meet deadlines and priorities.

Ability to work independently and with confidentiality. Job Duties Job Duty Business Coordinator :

For assigned areas, initiates reimbursements for staff, faculty, and students, process check requests, submit invoice payments, reimburse staff and students and / or travel authorizations / reimbursements.

Provides excellent customer service for faculty, vendors, and on campus partners. Provides other support in the deans office as needed and as deadlines dictate.

Adheres to state laws and policies and following university policies, procedures, and guidelines. Essential Function Yes Percentage of Time 15 Job Duty Business Coordinator :

Under the guidance of the Finance and HR Director, oversees the budget for a subset of college accounts, and monitors transactions through People Soft and Finance Intranet.

Provides monthly budget reports for all assigned areas and communicates allowable expenses with faculty, staff, and students.

Oversees Publix card and processes all Publix invoices. Essential Function Yes Percentage of Time 10 Job Duty Human Resources Coordinator, student hires :

Adhering to state laws and policies and following university policies, procedures and guidelines, hires student workers for a subset of college accounts.

Oversees and manages I-9 process. Ensures that students are hired using the correct accounting codes and hourly rates. Essential Function Yes Percentage of Time 15 Job Duty Human Resources Coordinator, staff and faculty hires :

Manages the human resource activities of the deans office by using USC job hiring systems to hire Adjunct faculty each semester.

Assists by placing ads on the USC job site, managing offer and acceptance letters, and on-boarding activities for Adjuncts and TFACs.

Manages Dual hires, summer teaching hires, and Faculty Fellows actions. Supports other human resource activities of the deans office as needed, adhering to state laws and policies and following university policies, procedures and guidelines.

Manages and performs all aspects of staff searches, which is a very visible duty in the College. Adds the positions to UofSCs job board and places external ads when needed.

Communicates postings to SCHC leadership and staff. Manages the itineraries and scheduling processes, secure parking, flight reservations, and lodging if required, and communicates schedules to dean, search committees, and staff for candidate interviews.

Sends calendar invites, shares candidate materials and itineraries, and serves as facilitator for search committee meetings for each search.

Serves as the contact for candidates and as escort for candidates during an interview and while on campus to ensure schedules are followed.

Essential Function Yes Percentage of Time 40 Job Duty Other duties :

Additional duties and responsibilities as assigned, in support of other activities of the Honors College. Essential Function No Percentage of Time 5 Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR Drug and Alcohol Testing.

Last updated : 2024-04-24