The Administrative Assistant role is to enable the smooth operation of the program at the first point of contact for most people. The Administrative Assistant will answer calls/doors and direct individuals to the appropriate person. The position prepares the accounts receivable and billing for program and tracks various data for clients.

Computer work (memos, reports and other documentation). Manage purchases for the office, including petty cash. Contact managed care companies when claims are dispute, and prepare requests for payment.

Staff support as needed (includes program director with tasks as requested, staff and administration office personnel). This also includes maintaining the client charts and assisting with documentation for clients (e.g., behavioral management documentation). Ensure that staff are supplied with what they need for the operations of the program.

Telephone and Reception duties including answering phone calls to the program and forwarding calls to appropriate individuals, taking messages, answering questions from people as appropriate.

Positive attitude. Computer skills and the ability to use various software programs. Must be cordial and congenial toward the public and clients. Excellent organizational and time management skills. Excellent listening, writing and communication skills. Good understanding of organizational structure. Ability to handle multiple tasks at one time. Ability to work cooperatively with others/Teamwork. Care/concern for the youth and an understanding of the developmental stages for adolescents. Flexibility.

The physical demands described here are representative of these that must be met by employees to successfully perform the essential job functions of this position. In compliance with the Americans with Disabilities Act, reasonable accommodations will be considered. Use of hands, wrists and fingers. Lifting or moving up to 25 pounds may be required. Movements such as stooping, crouching, bending kneeling and reaching may be required. This position requires spending the majority of the workday sitting, standing and walking. Service locations may require the ability to climb stairs on a frequent basis. Noise and sound levels in the work environment is moderate.

High School diploma or GED required. One year experience preferred.

Catholic Charities requires State Police, Child Line, FBI Clearances, valid PA Driver’s license, UPITT Youth Protection Training and adequate auto insurance according to agency policy. Competitive salary and excellent benefits. EOE. Website: www.cchbg.org

Job Type: Part-time

Pay: From $14.69 per hour

Schedule:

• 4 hour shift

Ability to Relocate:

• Lancaster, PA 17601: Relocate before starting work (Required)

Work Location: In person