JMA Solutions, a dynamic, thriving management services firm with headquarters in Washington, D.C. is looking for a Receptionist/Administrative Coordinator to ensure the efficient operation of the offices.

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Performs data entry and filing.
• Retrieves information as requested from records, email, minutes, and other related documents
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules meetings and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Maintains the system for recording expenses and the use of petty cash.

• Reviews mail and distributes to appropriate parties.
• Maintains office calendars
• Schedules conferences rooms and ensures they are in a state of readiness for upcoming meetings, as directed.
• Remains on stand-by during meetings, as directed, to address any technical issue or malfunction with phone calls, computer, and virtual call platforms.
• Assists with invoicing
• Sends monthly birthday cards to employees celebrating a birthday within that month.
• Makes authorized purchases with company credit card, including flowers, food and beverage orders, recognition plaques and awards, stamps, etc.
• Ensures receipts are provided to accounting
• Deposits checks
• Performs other clerical tasks, as required.