18 Administrative Coordinator Jobs in Washington, DC

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Administrative Coordinator

Kutak Rock LLP

Washington, DC | Full Time

$50k-62k (estimate)

4 Months Ago

Administrative Coordinator

International Food Policy Research Institute

Washington, DC | Full Time

$49k-61k (estimate)

1 Week Ago

Administrative Coordinator

Tripoint Search

Washington, DC | Full Time

$50k-62k (estimate)

1 Week Ago

Administrative Coordinator

LHH

Washington, DC | Full Time

$48k-61k (estimate)

1 Week Ago

Administrative Coordinator

State Higher Education Executive Officers Association (SHEEO)

Washington, DC | Full Time

$51k-64k (estimate)

2 Months Ago

Administrative Coordinator

International Food Policy Research Inst.

Washington, DC | Other

$49k-62k (estimate)

11 Months Ago

Administrative Coordinator

Medstar

Washington, DC | Full Time

$50k-63k (estimate)

2 Months Ago

Administrative Coordinator

Natural Resources Defense Council Inc.

Washington, DC | Other

$44k-55k (estimate)

0 Months Ago

Administrative Coordinator, Operations

Human Rights Campaign

Washington, DC | Full Time

$59k-72k (estimate)

2 Weeks Ago

Administrative Coordinator - l

Johns Hopkins Medicine

Washington, DC | Full Time

$51k-64k (estimate)

2 Weeks Ago

Administrative Coordinator, Nursing Administration

Howard University Hospital

Washington, DC | Full Time

$53k-66k (estimate)

1 Month Ago

Administrative Assistant/Outreach Coordinator

CHLOETA

Washington, DC | Other

$63k-79k (estimate)

6 Months Ago

Administrative Coordinator- No Weekends

Guest Services

Washington, DC | Full Time

$60k-81k (estimate)

9 Months Ago

Field Administrative Coordinator [3000N3]

ProSidian Consulting

Washington, DC | Other

$59k-72k (estimate)

3 Months Ago

Joint Staff Administrative Coordinator and Secretariat (DoD)

SOLUTIONS THROUGH INNOVATIVE TECHNOLOGIES INC

Washington, DC | Other

$70k-87k (estimate)

2 Days Ago

Graduate Medicine Education Administrative Program Coordinator

Howard University Hospital

Washington, DC | Full Time

$63k-88k (estimate)

5 Months Ago

CMTS Administrative Assistant and Outreach Coordinator - DC

Jamison Professional Services, Inc. (JPS)

Washington, DC | Full Time

$49k-61k (estimate)

6 Months Ago

Administrative Coordinator for the Department of Government, Georgetown College Georgetown University

Georgetown University

Washington, DC | Full Time

$51k-63k (estimate)

2 Months Ago

Administrative Coordinator

Kutak Rock LLP Washington, DC

$50k-62k (estimate)

Full Time | Civic & Environmental Advocacy 4 Months Ago

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Kutak Rock LLP is Hiring an Administrative Coordinator Near Washington, DC

JOB SUMMARY

The Administrative Coordinator supports the delivery of high-quality support services to the Washington, DC office while providing executive level support to office management. This position coordinates and collaborates with multiple teams, team members, and Firm departments and provides exceptional customer service to both internal and external clients. This is an in-office position.

RESPONSIBILITIES

- Help to create a positive, welcoming, collegial environment by exhibiting a strong adherence to customer service best practices

- Greet internal and external visitors and offer hospitality

- Create a welcoming environment by maintaining the lobby, visitor offices, and common areas

- Be familiar with guests and visitors who are scheduled to be in the office

- Monitor the security of the lobby area by remaining in the immediate vicinity when the doors are unlocked

- Manage and distribute security badges to internal visitors

- Maintain various logs including deliveries received at front desk; visitor log; visitor Wi-Fi and security card log

- Answer and direct calls

- Enter work orders into Landlord/Tenant Portal

- Follow up on meeting reservations and take proactive measures to ensure meetings are set up properly with technology, catering, and any other requests

- Assist with client and Firm sponsored special events hosted on-site

- Attend and provide support for after-hour, Firm-sponsored, special events hosted on-site

- Schedule conference rooms and coordinate meetings which may require video conferencing and web-based participation

- Coordinate daily functions relating to the operations of the client and internal conference rooms including:

- Room configuration, including table and seating arrangements, lighting, and temperature, verifying all equipment is operational

- Provide requested technology and physical props including easels, flip charts, or white boards as requested

- Set up beverage and food service if requested

- Refresh beverage and catering during the meetings in a timely and professional manner

- Maintain conference/meeting rooms after each meeting

- Work successfully in a team environment: solving problems, communicating in a positive manner, and supporting the success of the local and regional office, the Firm, and various teams

- Demonstrate professional written and verbal communication, proofreading, and organizational skills

- Process expenses, expense reimbursements, check requests, and invoices for the local office

- Understand local office emergency procedures: respond appropriately if an emergency arises and serve on the local office emergency preparedness and safety team

- Provide back-up for the other Office Administrative Coordinators in the other Firm offices

- Monitor maintenance service and/or repairs for breakroom equipment and appliances

- Understand rates and service offerings through USPS, FedEx, and other shipping options, and make recommendations to office personnel

- Accurate and timely collection, sorting, logging, scanning, and distribution of incoming U.S. mail, inter-office mail, intra-office mail and overnight packages

- Maintain the office's FedEx account by setting up individual accounts and assist office personnel with questions

- Prepare and handle certified, registered, or Express mail packages as needed

- Accurate coding for chargeback of expenses to clients and Firm personnel

- Maintain an adequate level of mail room supplies such as postage tape, ink, envelopes, certified, registered Express and Priority mail labels

- Process vendor invoices for approval and payment

- Stock, maintain and organize supply/copy rooms

- Stock and maintain break rooms/kitchens, including cleaning refrigerators, freezers, ice makers, and sanitizing equipment

- Prepare offices for new hires including furniture needs, cleanliness, ordering name plates and re-activation of space after departures

- Stock Multi-Function Devices and Printers with paper and replace toner as needed

- Contact appropriate individuals regarding equipment malfunctions or necessary repairs

- Point of contact for vendors for office equipment maintenance

- Assist with organizing coverage for scheduled and unscheduled staff absences

- Work collaboratively with the IT team to resolve technical issues that may occur in the office

- Assist with onboarding and integration of new staff members and attorneys

- Assist with physical and electronic file management and storage, including ensuring proper closure and/or destruction of files

- Maintain office break room: Load and unload dishwasher, maintenance of coffee and water machines, inventory concessions

- Miscellaneous office support including preparing attorney expense reports, submitting invoices for reimbursement, and assisting with correspondence as needed

- Provide executive level support to office management

- Administrative, general office and clerical projects, as needed

- Additional office administrative duties as assigned

QUALIFICATIONS: Skills & Abilities

- Ability to work under pressure of deadlines

- Keen attention to detail and organizational skills

- Ability to prioritize and multitask

- Ability to work independently

- Flexibility to work overtime outside of normal scheduled hours

QUALIFICATIONS: Education & Experience

- High School Diploma or GED required; Associate or Bachelor degree preferred

- 3 years relevant experience required, preferably in a professional services environment

Additional Information

Salary Range: $53,000 - $68,000 per year

Position Status: Non-Exempt

Workplace Type: On-site

Benefits

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Fertility coverage assistance. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. Paid Time Off. Bereavement, jury duty, military leave. Employee Assistance Program. Tuition Reimbursement. Employee referral program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check.

About the Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to "allow and encourage each individual within it to be a full person," and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.

An Equal Opportunity Employer

Job Summary

JOB TYPE

Full Time

INDUSTRY

Civic & Environmental Advocacy

SALARY

$50k-62k (estimate)

POST DATE

01/27/2024

EXPIRATION DATE

05/12/2024

WEBSITE

kutakrock.com

HEADQUARTERS

OMAHA, NE

SIZE

500 - 1,000

FOUNDED

1965

CEO

STEPHEN P LINDSAY

REVENUE

$50M - $200M

INDUSTRY

Civic & Environmental Advocacy

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About Kutak Rock LLP

We are a U.S. law firm with 500+ attorneys, locations coast-to-coast and a fundamental commitment to delivering high-quality legal work at a fair price. Our services include business, corporate and real estate law, litigation and public finance. Visit us at: www.kutakrock.com

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The job skills required for Administrative Coordinator include Customer Service, Attention to Detail, Verbal Communication, Problem Solving, Organizational Skills, Office Management, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Coordinator. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.

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If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Administrative Coordinator job description and responsibilities

They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.

01/19/2022: Albany, NY

Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.

01/31/2022: Lafayette, LA

Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.

01/20/2022: Trenton, NJ

The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.

02/22/2022: Cincinnati, OH

They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.

12/23/2021: Oakland, CA

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Administrative Coordinator jobs

Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.

02/07/2022: Memphis, TN

Knowledge on word processing using spreadsheets and travel logistics.

01/26/2022: Erie, PA

Streamlining of volunteer administrative processes

01/06/2022: Fargo, ND

Bilingual (English / Korean) administrative coordinator is a plus.

02/23/2022: Phoenix, AZ

Have at least 3 years nonprofit administrative or program support experience.

12/27/2021: Rock Island, IL

Step 3: View the best colleges and universities for Administrative Coordinator.

Butler University

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