About the organization

The State Higher Education Executive Officers Association (SHEEO) serves the chief executives of statewide governing, policy, and coordinating boards of postsecondary education and their staffs. Founded in 1954, SHEEO promotes an environment that values higher education and its role in ensuring the equitable education of all Americans, regardless of race/ethnicity, gender, or socioeconomic factors. Together with its members, SHEEO aims to achieve this vision by equipping state higher education executive officers and their staffs with the tools to effectively advance the value of higher education, promoting public policies and academic practices that enable all Americans to achieve success in the 21st century, and serving as an advocate for state higher education leadership.

SHEEO is particularly interested in providing equal employment opportunities and creating a diverse work environment. Read more about SHEEO on our website: sheeo.org.

About the position

The position will be based in Washington, D.C., and is eligible for a hybrid remote/in-office work schedule. Reporting to the Senior Vice President and Chief of Staff, the Administrative Coordinator is responsible for providing administrative, logistical, and office management support across the organization, including support for meeting and event planning, scheduling, and day-to-day operational needs of the organization.

Primary Duties and Responsibilities:

• Provide administrative support to staff including scheduling, light research, project management, and team-building activities.
• Foster and sustain positive, collaborative relationships with colleagues, members, and external partners through effective communication and engagement.
• Support our meeting and event planning functions, including registration processes; communicating with attendees and presenters; preparing and distributing materials; coordinating with vendors; and coordinating travel arrangements and reimbursements.
• Serve as a liaison with the executive committee, establish and maintain professional relationships with SHEEO members, and exhibit a member-centered approach to tasks.
• Provide day-to-day management of the office, including maintaining our physical space, office supplies, and inventory; managing vendor relationships; and coordinating with building management. Light lifting may be required.
• Support hiring and onboarding processes, including advertising job descriptions, managing applications and applicant correspondence, scheduling interviews, and helping coordinate logistics of onboarding new hires.

Qualifications and Experiences:

We are looking for a combination of the following qualifications, skills, and experiences:

• At least two years of experience in a role with similar responsibilities (experience working at a membership organization, state higher education agency, or postsecondary institution a plus).
• A self-starter with meticulous attention to detail and follow-through to ensure accurate and timely completion of tasks.
• Strong team-building and interpersonal skills and the ability to develop professional relationships with staff, members, and external partners.
• Expertise in Microsoft Office Suite and virtual meeting tools such as Zoom and Microsoft Teams.
• Familiarity with event registration software (Cvent experience a plus), web-based platforms/software applications, and audio-visual equipment.
• A passion for advancing educational and economic opportunity, diversity, equity, inclusion, justice, and social mobility.

Location and Travel:

This position is based in Washington, D.C., and is eligible for a hybrid remote/in-office work schedule and will require periodic national travel.

Salary and benefits:

Salary will be commensurate with candidate’s experience and demonstrated skill level, with a range of $55,000 to $65,000. SHEEO provides a comprehensive benefits package, including health, dental, and vision benefits; life and disability insurance; retirement plan contributions; educational assistance; and paid time off. 

Application Process:

SHEEO is not able to sponsor work authorizations, therefore applicants must be legally authorized to work in the United States. 

Applications will be reviewed on a rolling basis, with a priority deadline of March 22, 2024.

Please apply through this website and include the following:

• A cover letter.
• A resume or curriculum vitae.
• Names and contact information of three professional references. (References will not be contacted until you have permitted us to do so.)

SHEEO is committed to providing equal employment opportunities and believes that recruiting and developing a diverse and inclusive staff is vital to the success of the organization.