Job Summary:

Chloeta is seeking one (1) Administrative Assistant/Project Coordinator for a position with a federal agency in Washington, D.C. The position is in the Executive Secretariat office and will be required to work in an office a minimum of two days a week.

Supervisory Responsibilities: No

Job Classification: Full Time Employee 

Compensation:

• Non-exempt 
• $15-$29 per hour 
• Chloeta reserves the right to offer any candidate above or below the listed compensation amount based on experience or business needs.

Duties/Responsibilities: 

• Will maintain executive leadership daily and long-range calendars with keen awareness of roles and responsibilities as well as priority setting processes.
• Track and log incoming meeting requests for the Executive Secretariat along with responding to routine inquiries on their status.
• Assist executive leadership with technical assistance and guidance on the preparation, coordination and administrative processing of actions including drafting and review of correspondence. 
• Screen phone calls to the Executive Secretariat and obtains background information to determine final placement of the calls.
• Arrange travel for the executive leadership as well as preparing travel vouchers for reimbursement of funds.
• Performs basic office administration such as, but not limited to archiving office and meeting records, ordering supplies, organizing meetings, arranging telecommunications requirements, developing and tracking building security access lists, escorting visitors, duplicating meeting materials, and providing logistical support.
• Develop and maintain the content of social media including the website and Facebook page by requesting updates from staff members as needed.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Required Skills/Abilities: 

• Must have experience with Microsoft Office applications. 
• Understand the mission and responsibilities of the agency for the priority setting process.
• Must be able to function and contribute as a member of a high performing team with significant interpersonal skills. 
• Must be adaptable to a fast-paced environment and manage multiple assignments concurrently.
• Must have knowledge of Section 106 requirements to perform assigned tasks.
• Understand the Government Contract writing and Accounting Interface systems.
• Must have excellent verbal and written communication skills.
• Good organizational and time management skills.

Education and Experience:

• Required: Associate Degree in Science or Arts 
• Required: At least three years of experience in administrative analysis, program coordination and office related duties.
• Preferred: Bachelor’s Degree 
• License verification, education, and certifications must be provided at the time of application and can be emailed to certification@chloeta.com.

Physical Requirements:

• This job operates in a fast-paced, collaborative environment. This role routinely uses standard office equipment such as computers, phones, copiers, etc.
• Must be able to stand and move for long periods of time.
• Able to frequently lift at least 10 lbs.

 
Benefits: 

Eligible employees at Chloeta receive the following industry leading benefits: 

• Health, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Access to Teladoc
• Paid Annual Leave/PTO
• Paid Sick Leave
• 14 Paid Holidays
• 401(k) Safe Harbor
• Life Insurance
• Tuition Reimbursement
• Accident, Critical Illness or Hospital Focused Insurance
• Employee Assistance Program (EAP)
• Short and Long Term Disability 

Pre-employment Requirements: 

This position may be contingent upon passing a security clearance, criminal background check, drug screen, Motor Vehicle Record (MVR) review, education verification, employment verification, and/or credit check after acceptance of an offer and prior to beginning work, due to the nature of the services Chloeta provides and the responsibilities of this position. 

Drug and Alcohol Testing:

To enforce Chloeta’s Drug and Alcohol Testing Policy, an employee or candidate could be subject to undergoing a drug screen and/or alcohol testing at the beginning of employment, as well as after commencement of employment where there is reasonable suspicion of intoxication, or following an automobile or other accident, or as part of a company or facility-wide random drug screen process. 

Fair Credit Reporting Act (FCRA):

Under the FCRA, Chloeta may request a credit check during the onboarding process. A written authorization form will be required before obtaining credit records. 

EEO Statement:

Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About Chloeta:
Chloeta is a Native American owned enterprise providing a diverse range of engineering, scientific and technical solutions to support military, energy, homeland security, emergency preparedness Healthcare, and critical infrastructure requirements.