The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff "for fit" makes significant contributions to Howard University's overall mission.
Howard University seeks an Administrative Coordinator to provide front-line professional support for the administrative needs of the Office of the Bursar and the Associate Vice President for Finance and Bursar. The Administrative Coordinator will provide front office coordination and customer service, coordinate and schedule department meetings, draft and distribute communications, and serve as the department's primary point of contact related to technology, facilities, and supplier management. The right candidate will have exceptional communication, organizational, and customer service skills.
MAJOR DUTIES AND RESPONSIBILITIES
•Provide administrative support to the Associate Vice President for Finance and Bursar, to include scheduling meetings and facilitating the coordination and execution of various department projects and initiatives
•Manage the front desk of the office exhibiting excellent customer service, managing incoming paper and electronic mail, triaging incoming phone calls, and distribute incoming mail.
•Act as the department liaison with IT, facilities, and other administrative units to managing department requests and operational needs
•Manage the submission of supplier requisitions and invoices, in consideration of the department budget
•Draft, edit, and distribute department documentation, communications, and correspondence with a focus on consistency, quality, and accuracy
•Plan, schedule and coordinate logistics for in-person and virtual meetings and events
•Facilitate the recruitment and onboarding of new staff, including the coordination of phone screenings, interviews, and new hire equipment needs
•Organize and maintain a library of department project-related documentation and other information in Google Drive
•Transcribes meeting minutes for department meetings and distributes information to all attendees to track deliverables and important decisions
•Other duties and ad-hoc administrative and project tasks as designed
JOB REQUIREMENTS
Required Qualifications:
•Bachelor's Degree from an accredited institution of higher learning or equivalent combination of education and experience
•2-3 years of administrative experience and/or relevant professional experience in an applicable role
•2 years of progressively responsible customer service experience
•Strong proficiency in Microsoft Office (Word, Excel) and Google Suite
Preferred Qualifications:
•Financial background or experience working in a professional financial setting
•Experience working with senior leadership
Knowledge, Skills, and Abilities:
•Excellent oral and written communication skills, organizational skills, and meticulous attention to detail
•Demonstrated technical proficiency with ability to quickly learn and adapt to various systems/platforms
•Proven experience coordinating multiple projects/assignments simultaneously
•Ability to work in a positive manner with people from diverse backgrounds and cultures
Licenses or Certifications:
None.