You will provide administrative support to project teams. This role will be done working in the office and on project sites as required.

• Assist with the preparation of internal communication including written project documentation.
• Assist Practice and Operations leaders in reviewing project/program performance.
• Assist Project Managers in the Review/approve of consultant invoices.
• Researching legacy projects to facilitate closeout.
• Monitor flow of processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary.
• Take and transcribe project meeting notes.
• Support the management and coordination workload of administrative team.
• Prepare complex spreadsheets and database work in various database tools.
• Maintain project records including key project data and financial data.
• Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services.
• Set up and maintain project files according to firm standards.
• Maintain project team schedules and facilitate meeting planning, organizing, and scheduling.
• Coordinate with Project Controller and Accounting for leadership engagement and reporting.
• Assist in report generation.

• Qualified candidates will have a minimum of 7 years of experience working as an administrative support professional.
• High school diploma required. Associates degree preferred.
• Strong verbal and written communication, teamwork, time management and organizational skills.
• Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis.
• Proficiency in Microsoft Office and familiarity with Deltek/Vision.
• Familiarity with InDesign preferred.
• Professional business attire required to attend client meetings. Examples of professional business attire include suits, ties, collared shirts, dresses or skirts.

• We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
• We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives.
• We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.