The current vacancy is within the Classification & Compensation Division.

1. High school diploma or equivalent. An evaluation of foreign high school diploma may be required.
2. Three (3) years of progressively responsible experience in administrative areas of human resources management functions to include classification and compensation and Human Resource Information Systems (HRIS).
3. Extensive customer service contact work.
4. Strong communication skills, verbal and written; knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.
5. Proficiency in word processing and spreadsheet applications, filing and records management systems, and other office procedures and terminology.
6. Possession and maintenance of a valid Florida driver's license throughout employment without restrictions that may affect job performance. 
7. Will require the ability to function as a notary public (notary course will be provided within the first six (6) months of being hired).
8. Report to work in accordance with their schedule and use leave in accordance with policy.
9. Experience with PeopleSoft and payroll entry preferred.
10. An equivalent combination of education, training, and experience may be considered. Such experience must be clearly documented on the application for consideration.

Under administrative direction, the purpose of the position is to perform specialized technical and administrative support work in one (1) of the functional areas of the Bureau of Human Resources. Areas may include: Selection and Assessment, Recruitment, Benefits, Classification and Compensation, Equal Employment Opportunity (EEO) or Workers’ Compensation. Employees in this classification perform routine to moderately complex support duties in the administration of human resources programs to include: applicant processing, employee compensation, benefits administration, workers’ compensation, and record keeping. Incumbents function with considerable independence in routine tasks, referring non-routine or complex concerns to an administrative superior. Performs related work as directed.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Reviews forms for the purpose of verifying for completion, qualifications, and eligibility.

Compiles, prepares, and maintains files, information and other documents to include: ninety (90) day notices, service awards, etc.

Utilizes, accesses, and retrieves information in Human Resources Information Systems (HRIS), including updating applicant processing and/or maintenance of employee personnel/payroll records, workers’ compensation records and benefits records.

Schedules programs to such as fitness for duty, new hire orientation, etc.

Verifies information prior to mailings concerning all phases of various human resources programs; inputs information into HRIS; validates output.

Completes documentation and paperwork to include new hire orientation packages, personnel/payroll, and assignment of employee number.

Coordinates new hire orientation, providing various information concerning employment policies, procedures, and probationary periods, benefits programs, the Florida Retirement System, 

FDLE, and applicable federal laws.

Functions in a reception capacity for the purpose of greeting applicants, employees, and other visitors, receiving and responding to telephone inquiries, directing persons to appropriate entities or departments, and providing information.

Processes various personnel, workers’ compensation and benefits transactions, including but not necessarily limited to, hires, transfers, promotions, demotions, reclassifications, separations, salary adjustments, and collective bargaining agreement amendments.

Processes administrative forms to ensure compliance with established laws and regulations and agency policies and procedures.

Maintains applicant and employee personnel files.

Ensures the security, integrity, and confidentiality of all applicant, employee personnel, workers’ compensation records and benefits records processed and/or accessed in accordance with agency policy and established state and federal regulations concerning employee rights and protections.

Prepares various activity and production records, personnel forms and similar documents using various Microsoft office computer programs. 

Researches and resolves questions and/or concerns; provides recommendation to administrative supervisor on available options for resolving such.

Compiles, reviews, records and reconciles transactions for adjustments, billing statements, reimbursements, receipts and payments; files reports according to policies, procedures, and other applicable guidelines.

Applies bookkeeping principles to the maintenance of complex personnel/payroll, workers’ compensation and benefits records; posts data to personnel/payroll and benefits records.

Makes arithmetic computations and tabulations rapidly and accurately.

Maintains current knowledge of trends and developments in Human Resources Administration for application to function(s) under charge i.e. COBRA, FMLA, Section 125, public records law, workers’ compensation, ADA, FLSA, and EEO.

Takes telephone inquiries and complaints, ascertaining the nature of the call, and providing personal assistance or directing such to the appropriate entity.

Coordinates and prepares facilities/areas for scheduled events to include materials, room assignment, equipment, proctors and participating personnel.

Performs other administrative support duties, i.e., opening and distributing mail, copying and distributing information, filing, ordering and inventorying supplies, and departmental payroll processing.

Assists administrative supervisor in conducting surveys, studies, and research projects.

Performs related administrative support tasks according to the direction and discretion of administrative supervisor.

May operate an agency vehicle to carry out functions to include unemployment compensation hearings, roll call presentations, etc.

Functions as a notary public when applicable.

Essential Function Specific to Classification & Compensation Division:
Conduct new hire orientation.
Employment verifications; performance evaluations; public records requests; position control; and bi-weekly report distribution.
Scanning records.
Process annual/merit and longevity increases, separations, personnel orders (promotions, demotions, transfers, reclassifications).
Pay supplements (educational incentives, out of classification), assignment pays (as outlined within the pay provisions of seven (7) collective bargaining agreements).
Process service awards/longevity bars/certificates.
Deductions (deferred compensation, union dues, W’4).
Payroll processing.
Demonstrated proficiency in Microsoft Office, Word and Excel, On-Base.
Adapt quickly to changes as needed, while maintaining attention to detail.
Work in a fast-paced, team-oriented environment juggling and completing multiple tasks to meet deadlines.

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis.
 
BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.