Administrative Assistant

Job Details

Job Location

Adelante Healthcare Center Support Office - Phoenix, AZ

Position Type

Full Time

Education Level

HS Diploma from accredited school

Job Category

Health Care

Description

POSITION SUMMARY

The Administrative Assistant is instrumental in providing strong and organized administrative support, individually and as a team, ensuring the smooth operation of the Center Support Office (CSO). This position will assist with administrative support practices and help to create new systems or revise established procedures to foster a collaborative approach. This role will develop new processes or procedures relevant to the needs of the CSO. Adelante Healthcare is a rapidly growing company, and the Administrative Assistant role offers a wide range of responsibilities with a unique opportunity to be an important contributor to the success of the company.

EXPECTATIONS

Every Adelante Healthcare employee will strive to maximize their performance and contribution to Adelante Healthcare and the community we serve every day. Employees are expected to work in a manner that demonstrates a commitment to quality, patient safety, employee engagement, innovation, and the highest standards of personal integrity, professionalism, and competence.

OUR CORE VALUES

Compassion

Excellence

Integrity

Learning

Respect

Sustainability

Qualifications

ESSENTIAL SKILLS AND EXPERIENCE:

BA/BS degree, preferred

High School Diploma or GED from an accredited institution

Minimum of 2 (two) or more years of full-time work experience, highlighting both administrative and analytical skill sets

Excellent verbal and written communication, and problem-solving skills

Self-starter with initiative, has a proactive approach, with a focus on collaboration, flexibility, and problem-solving

Valid Level One Fingerprint Clearance Card issued by the Arizona Department of Public Safety for all specialty behavioral health locations

POSITION RESPONSIBILITIES

Manage the scheduling of internal and external meetings for the Board of Directors both on and off-site, including but not limited to setting up conference rooms, video calls, and managing internal resources (conference rooms, etc.)

Prepare correspondence for the Board of Directors and maintain files for all relevant documents including board packets

General Administrative Support:

Prepare and review materials and correspondence for meetings; ensure the Executive Leadership Team is prepared

Research and compile material for meetings; develop agendas, take minutes, and schedules

Assist with the creation/modification of presentations, spreadsheets, and other various documents

Coordinate catering for on- and off-site meetings and events

Perform special projects upon request

Assist in administrative needs for the Board of Directors

Prepare correspondence for the Board of Directors and maintains files for all relevant documents

Assist in preparation of board meetings, maintenance of board packets, and all board correspondence

OnBoard Management (Build Board and Committee Books, create OnBoard Calendar invites)

File and retrieve corporate documents, records, and reports

Ensure confidentiality and security of all information

NONESSENTIAL SKILLS AND EXPERIENCE:

Previous experience in an administrative role within a community health setting

Additional Duties and Responsibilities

Other duties as requested or assigned

Patience-Centered Medical Home (PCMH)

All employees are responsible for promoting and participating in interdisciplinary communication and collaboration to enhance the delivery of quality across the health care system. Employees should maintain an environment which supports and engages patients and co-workers in a caring team-based model to promote wellness and improve health outcomes.

Adherence to Compliance and Code of Conduct

All employees are required to comply with Adelante Healthcares written standards, including its Compliance Program and Standards of Conduct, policies and procedures and reporting of any conduct that potentially violates Adelantes legal or compliance requirements. Such compliance will be an element considered as part of the regular performance evaluation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee may be required to sit for long periods of time, is required to stand, walk, use hands to handle or feel objects, tools or controls; reach with hands and arms; climb steps/stairs; balance; stoop, kneel, crouch or crawl; talk or hear; smell; manage stress as it relates to essential job functions. The employee must frequently lift and/or move up to 25 pounds without assistance and may occasionally be required to lift or move up to 50 pounds with assistance. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time when traveling to various clinic sites. The noise level in the work environment is usually moderate. The employee may be subject to health hazards (contagious diseases, blood borne pathogens, etc.) when working in the clinic area.

In any organization or job, changes take place over time. Although an effort will be made to keep job-related information current, this is not an all-inclusive list of job responsibilities. Adelante Healthcare, Inc. reserves the right to revise or change job duties and responsibilities as the business need arises. In compliance withEEOC 29 CFR part 1630, if the essential functions of this position cannot be performed in a satisfactory manner by the employee, further accommodations shall be made if it does not constitute undue hardships upon this organization.