Our client, a thriving FL AmLaw200 firm, is seeking an Office Administrator for their Tampa and Sarasota offices. This position is in office and requires travel between Tampa and Sarasota. The role supports the two Office Managing Partners in both locales.

Qualifications Needed:

• A Bachelors degree and a minimum of seven (7) years of experience in an office manager position, preferably with a law firm.
• Proven leadership and management skills and a demonstrated ability to successfully implement ideas and positively impact change.
• Experience with facilities management to include collaboration on space planning for office buildouts, including layout, plan review, and construction management.
• Strong communication (written and verbal), problem solving, leadership and diplomacy skills that allow for successful interactions with attorneys, professional staff and vendors regularly.
• Excellent organizational and project management skills.

Responsibilities

• Act as liaison to the Office Managing Partners regarding all operations that support client services and needs of the legal staff.
• Develop and implement efficient office procedures and communications to streamline processes and meet the firms needs.
• Identify opportunities to reduce costs and improve operational efficiencies and propose solutions to management.
• Ensure legal compliance with federal, state, and local employment laws and reporting regulations affecting human resources functions.
• Monitor and enforce the firms practices, policies, and procedures.
• Recruit, interview, and select non-attorney staff.
• Coordinate new hire and departure logistics for attorneys and staff.
• Supervise the workflow and performance of professional staff to ensure the delivery of timely, high quality administrative services to the attorneys.
• Provide ongoing performance feedback and manage the annual professional staff performance evaluation, compensation, and bonus process for each office
• Manage time and attendance for professional staff, including PTO, leaves of absence, and employee coverage.
• Coordinate all vendor relationships specific to each office.
• Serve as liaison with the office buildings management team.
• Plan and coordinate all office events (including monthly attorney meetings, firm picnics, holiday parties, etc.).
• Support and enforce office emergency policies and procedures.
• Manage and oversee the office's daily operations to ensure efficient service delivery to all personnel.
• Oversee general office and facilities maintenance, repairs, and enhancements.
• Collaborate on space planning, including layout, plan review, and construction management.
• Travel to the Sarasota office on a weekly basis is required.

Requirements:

• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word).
• Knowledge of federal, state, and local employment laws and regulations.
• Strong written and verbal communication skills.
• Strong leadership and motivational skills.
• Ability to work under tight deadlines and prioritize responsibilities.
• Ability to maintain and handle confidential information.
• Ability to work effectively in a fast-paced environment.