The role of a real estate office manager involves overseeing the establishment and day-to-day operations of a real estate office. As the portfolio of properties grows, the office manager may need to scale up operations, expand the team, and implement more sophisticated systems and processes to manage the increased workload effectively. Flexibility, strong organizational skills, attention to detail, and excellent communication abilities are essential qualities for success in this role

This position encompasses a wide range of responsibilities to ensure the smooth functioning of the office and the management of properties. Below is a detailed description of the tasks typically associated with this role:

1. Team Management: Managing a small team of real estate agents or administrative staff, including hiring, training, and performance evaluation. Ensuring that the team is motivated and aligned with the company's goals.

2. Property Management: Overseeing the maintenance of the properties under management. This includes coordinating repairs, renovations, and regular upkeep.

3. Tenant Management: Finding and screening potential tenants for vacant properties.

4. Vendor Coordination: Dealing with local maintenance teams, contractors, and vendors for property repairs and maintenance work.

5. Financial Management: Handling financial aspects such as insurance and tax payments for properties. This includes ensuring that insurance policies are up to date and adequate to cover potential risks, as well as managing tax obligations and payments to regulatory authorities.

6. Real Estate Software Management: Managing real estate software platforms used for property listings, client management, and financial reporting. This involves ensuring that software systems are properly configured, training staff on their use, and troubleshooting any issues that arise.

7. Reporting: Generating regular reports on property income and expenses, rental vacancy rates, and other key performance indicators. Analyzing data to identify trends and opportunities for improvement.

8. Compliance and Legal Matters: Ensuring compliance with local real estate regulations and laws governing property management. Staying updated on changes in legislation and implementing necessary measures to remain in compliance.

9. Customer Service: Providing excellent customer service to property owners, tenants, and other stakeholders. Addressing inquiries, concerns, and complaints in a timely and professional manner to maintain positive relationships and enhance the reputation of the office.

10. Adaptability: Ability to adapt to changing priorities and a dynamic work environment.

11. . Confidentiality: Commitment to maintaining confidentiality in handling sensitive information.

position requirements:

1. Education: Bachelor’s degree in business administration or a related field.

2. Experience: Minimum of 3 years in office management or related roles, preferably in the real estate industry.

3. Knowledge of Real Estate Laws: Basic understanding of local real estate laws and regulations.

4. Software Proficiency: Proficient in office software (Microsoft Office, Google Workspace) and familiarity with property management software.

5. Organizational Skills: Ability to efficiently manage office operations, including scheduling, filing, and coordinating tasks.

4. Communication Skills: Excellent verbal and written communication skills for effective internal and external communication.

5. Problem-Solving: Demonstrated ability to identify and resolve challenges independently.

6. Team Management: Experience in leading and motivating a team, fostering a positive work environment.

7. Customer Service: Strong focus on providing excellent customer service to clients and colleagues.

8. Multitasking: Capability to handle multiple tasks simultaneously and prioritize effectively.

Job Type: Part-time

Pay: $19.00 - $24.00 per hour

Education:

• Bachelor's (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 2 years (Required)
• Office management: 2 years (Preferred)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Tampa, FL (Required)

Ability to Relocate:

• Tampa, FL: Relocate before starting work (Required)

Work Location: In person