Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth office functioning. This is a full-time position with opportunities for growth and development.

Responsibilities:

• Providing administrative support to the Chief of Medical Services

• Assist with daily administrative operations in the Division of Children's Medical Services as directed by the Department.

• Answer and re-direct call on a multi-line phone system as directed by the Department.

• Sort and distribute (internal and external) mail as directed by the Department.

• Greet and assist visitors in finding the correct destination as directed by the Department

• Ensures compliance with DOH policies and procedures.

• Assists the Bureau Chief in coordinating daily operational functions within the Division.

• Coordinates, reviews, edits, and formats outgoing correspondence.

• Drafts, formats, and completes routine memos and letters within established timeframes.

• Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff.

• Coordinates meetings, including the scheduling of meeting rooms, preparation of agendas, and materials.

• Coordinates and makes arrangements for conference calls.

• Attends staff and other meetings as required.

We offer competitive compensation based on experience and qualifications. This is an excellent opportunity for someone looking to grow their administrative career in a dynamic environment. If you meet the qualifications outlined above, we encourage you to apply for this position.

Note: Please submit your resume detailing your relevant experience. Only shortlisted candidates will be contacted for an interview.

Job Type: Contract

Pay: $15.00 - $16.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Morning shift

Work Location: In person