Deliverables:

• Work products and documents related to organizing data on procurements, vendors, and government customers. - Ad-Hoc
• Work products and documents related to editing and formatting procurement documents, correspondence and memos. - Ad-Hoc
• Work products and documents related to providing task support and completing special projects for AMOB. - Ad-Hoc
• Work products and documents related to resolving unpaid invoices, researching missing and incomplete orders, validating quantities of orders placed. - Ad-Hoc
• Work products and documents related to maintaining order and invoice work logs and preparing weekly status reports. - Ad-Hoc
• Work products and documents related to maintaining constant communication written oral with the Office of Acquisitions, Office of Financial Management, Institute Receiving Officials and Vendors.

Work Details:

• Ensure the resolution of unpaid invoices by researching missing and incomplete orders 1
• Maintain invoice work logs 2
• Prepare weekly status reports of paid and unpaid invoice 3
• Contact receiving officials to expedite receiving in NBS systems
• Validate quantities on orders with Requestors and Vendors
• Maintain constant communication written oral with AMOB Purchasing Agents, Office of Financial Management personnel, Institute Receiving Officials and Vendors
• Research, distribute and file packing slips of orders that have been placed by AMOB purchasing agents as they come in
• Provide support with other tasks to Purchasing Agents and Team Leaders of the Acquisition Branch as requested
• Update the Receiving Officials list
• Process incoming and outgoing procurement mail, route, log, and track all incoming and outgoingAMOB documents
• Prepare a variety of acquisition documents in final form, including Statements of Work, Synopses, Determination and Findings, and Buy America Waivers using Microsoft Word
• Organize data on procurements, vendors, and government customers
• Perform quality assurance on data related to procurements
• Make recommendations for improving record keeping, data tracking and data utilization
• Reconcile invoices
• Edit and format procurement documents, correspondence and memos
• Provide task support and complete special projects for AMOB Acquisitions Management andOperations Branch

1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked

Minimum Education

• Associate's

• High school diploma or equivalent.
• Minimum of three (3) years of related experience.

• Less Than a Bachelor's Degree

• MS Office Suite

• Strong communication skills.