Overview:
We are seeking a detail-oriented Onboarding Administrative Assistant to join our team. The ideal candidate will provide crucial support to ensure the efficient pre-hire and onboarding for our employees.

Onboarding Assistant Position Responsibilities

1. Performing recruitment duties such as scheduling interviews, updating the calendar accordingly, answering phone calls, and monitoring emails.

2. Working closely with the human resources department to maintain the candidate database and handle any relevant paperwork.

3. Screening candidates by verifying their qualifications and experience.

4. Greeting and assisting interviewees onsite.

5. Following up with candidates during the recruitment process, like callbacks or rejection emails.

6. Assisting successful candidates with the onboarding process, including pre-hire paperwork and coordinating orientation agendas.

7. Attend Job Fairs as needed.

8. Complete fingerprint card verification and APS check for new hires.

Administrative Assistant Position Responsibilities

1. Makes new hire packets each week for NEO.

2. Completes I-9’s for each employee and creates all new hire files for HR.

3. Removes terminated employee files from the active file cabinet and stores them with terminated employee files.

4. Files paperwork for HR and Payroll as needed.

5. Completes weekly new hire survey.

6. Enters and updates training expirations in ADP system.

• Assist in the Vocational Department with filing, scanning, faxing reports.

8. Back-up for Days Department Admin duties which includes filing, vehicle information updates, arranging and reviewing files, quarterly reporting, and check billing/issues to authorized services/enhanced rates.

9. Back up for Admin & Residential phone coverage.

10. Other duties as assigned.

Requirements

• Ability to read and write effectively for tasks assigned.
• Ability to handle confidential information with professionalism.
• Ability to plan, organize and carry out program objectives in a timely manner.
• Ability to work well under pressure and multitask with multiple projects with consistency and accuracy.
• Ability to maintain successful working relationships with supervisors, co-workers, other agency personnel and individuals served.
• Must have current training per VALLEYLIFE’s policy and procedures.
• Must have a valid Arizona Driver’s License with a safe driving record as determined by insurance requirements.
• Knowledge with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Data Entry Skills.
• Must be (21) years of age.
• High School Diploma or equivalent.
• One year experience in as an Office Clerk or Assistant.
• One-year experience working with the developmentally disabled a plus.
• Behavioral experience a plus.
• Must meet State/agency licensure requirements for fingerprinting, CPR, and First Aid.
• Must have a valid Arizona Driver’s License with a safe driving record as determined by the insurance requirements, 39-month MVR required.

Job Type: Full-time

Pay: $16.00 - $18.25 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Experience:

• Microsoft Office: 3 years (Required)
• Human resources: 2 years (Required)
• Administrative Assistant: 2 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Phoenix, AZ 85021 (Required)

Ability to Relocate:

• Phoenix, AZ 85021: Relocate before starting work (Required)

Work Location: In person