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Job Title : Administrative Manager
Location : New York city, NY - 10175 (Onsite)
Duration : 3 months
Main Role (Overall Accountability):
Principle Accountabilities
a) Making sure all calls are transferred to correct locations, using phone log or address book.
b) Keeping phone log up to date, as clients change or employees exit.
a) Responsible for all mail and packages that comes in the office, (Fed Ex, UPS, Postal)
b) Scanning mail to certain team leads or managers
c) Distribute mail for those working in the office
d) Place mail by security for designated remote employees to pickup
e) Ensuring mail is correctly logged by the security guards
a) Assist new security guard with training
b) Open ticket for IT to install; Outlook, Teams, Okta and basic computer programs
c) Email Facility Managers to add programs needed for reports and badging; CCTV, CCure, VMS
d) Sign in visitors and vendors or temp employees on VMS or Kiosk
e) Create badges as needed for new hires or employees losing badges
f) Covering guards every two hours, while they do their rounds
g) Request all monthly logs from security, the first of every month
h) Scan monthly reports to Facilities Manager; (IDF/MDF reports, visitor logs and Daily Rosters)
i) Keep all security reports in facilities cabinet
a) Sustainability reports for Utilities, (PA American Water, UGI Natural Gas, UGI Electric a. Need to be updated as bills arrive and submitted monthly
b) Yearly trackers accurately kept up to date a. Checking all vendor invoices that arrive and send to FM and FM Assistant; b. Send to account payables, US Imaging and person in charge of receiving invoices c. Add to yearly tracker; shared office tracker and Genpact Facility tracker
a) Respond to all emails daily in a timely manner, to resolve all concerns
b) Respond to emails from vendors, regarding invoices to be paid
c) Research why invoices have not be paid
d) Request invoices from vendors if not received
e) Look in vendors websites to pull up invoices monthly and forward to AP and FM
a) Order office supplies from Staples as needed, with Facilities Manager approval first
b) Add order on excel tracker
c) Keep inventory of coffee supplies and order as needed, from Heathland.
d) Ensure Facilities Manager approves all supplies requisitions.
Job Type: Contract
Benefits:
Ability to Relocate:
Work Location: In person
Contractor
$157k-204k (estimate)
03/10/2024
04/11/2024
The job skills required for Administrative Manager include Accountability, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Manager. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Manager positions, which can be used as a reference in future career path planning. As an Administrative Manager, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Manager. You can explore the career advancement for an Administrative Manager below and select your interested title to get hiring information.
If you are interested in becoming an administrative manager, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an administrative manager for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on administrative manager job description and responsibilities
Performs administrative and office duties related to departmental management policies and general business operations.
01/19/2022: Yakima, WA
The Administrative Manager‘s primary responsibilities are to control sensitive and confidential documentation pertaining to the Department and coordinate that documentation with Management and the VP.
04/08/2022: Los Angeles, CA
The primary focus of the Administrative Manager will be to manage and support a team focused on office management, facility maintenance and security.
02/28/2022: Middlesex, NJ
Direct supervision of billing, accounting and administrative personnel -Preparation and reconciliation of bank deposits and monthly statements.
03/02/2022: Chicago, IL
administrative manager are professionals who are responsible for performing administrative and clerical tasks for a specific department within an organization.
04/01/2022: Albany, NY
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on administrative manager jobs
See the full list of Administrative Manager skills.
01/27/2022: Pittsfield, MA
Develop the Necessary Experience.
03/02/2022: Milwaukee, WI
Apply for an Appropriate Position.
03/05/2022: Fayetteville, NC
Administrative jobs of all kinds require strong organizational skills to juggle many tasks.
02/17/2022: Los Angeles, CA
Knowledge of standard office administrative practices and procedures.
03/22/2022: Las Vegas, NV
Step 3: View the best colleges and universities for administrative manager.