Q&A Business Solutions provides full-service association management to professional societies, trade associations, and philanthropic organizations. A “one-stop-shop” for association needs.

As the Administrative Assistant at Q&A Business Solutions, this role plays a pivotal part in providing essential administrative support for both QABS and its client partner organizations. With a strong focus on technology and interpersonal skills.

We offer a quiet, collaborative team environment and a dog-friendly environment with a competitive hourly rate of $23.00-$25.00 based on experience, including benefits such as health, retirement plan program (company match), PTO, and paid holidays. This is a full-time position Monday-Friday from 8 am-5 pm (flexibility required for periodic morning and evening meetings and events).

The day-to-day responsibilities of the Administrative Assistant include:

• Perform basic administrative tasks including email management, mail processing, filing, document generation, and providing support to staff as needed;
• Update databases as needed;
• Processing membership applications and renewals;
• Processing continuing education credits and generating certificates as directed;
• Client website management;
• Generating membership and meeting reports;
• Sending out association marketing materials as directed;
• Prepare and organize meeting materials;
• Coordinate and plan logistics for all meetings and events;
• Manage clients’ marketing materials;
• Collaborate in reconciling meeting wrap-up with team members and bookkeeper;
• Create and distribute electronic post-meeting surveys;
• Processing payments, entering deposits, and running payment reports using QuickBooks;
• Provide backup accounting support, when necessary.

Requirements for the Administrative Assistant:

• Bachelor’s degree preferred, not required;
• 5 years of related experience;
• Proficient in Microsoft Office;
• Strong organizational and detailed oriented;
• QuickBooks experience preferred, not required;
• Excellent communication skills both written and verbal.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Ability to Commute:

• St. Louis, MO 63105 (Required)

Ability to Relocate:

• St. Louis, MO 63105: Relocate before starting work (Required)

Work Location: In person