1. Position Identification

Title Business Administrative Assistant

Job Location 1000 N. 19th Street, St. Louis MO 63106

Reporting Relationship Reports to Business Manager

Salary Commensurate with Experience and Capabilities

Employment Status Non-Exempt; Ancillary Benefits

Status Approved – Fiscal Year 2022

2. General Description

The Gateway180 Business Assistant performs duties necessary to ensure effective office operations by assisting office staff and providing a diverse range of administrative support functions; tracks office supply and program budgets; assists in the completion of payroll and grant billings; compiles statistical data; maintains complex recordkeeping and filing systems; prepares forms, logs, and schedules. The position requires broad knowledge of administrative experience, discretion, solid technical skill, and a dedication to the mission of the Gateway 180.

3. Responsibilities

• Coordinate executive communications, including taking calls, reading and responding to emails and interfacing with clients, when appropriate.
• Perform general office functions including, but not limited to filing and answering phones, photocopying, scanning and mail sorting for management staff, preparation and coordination of records, statistics, graphs, and reports regarding operations, etc
• Assists with preparing for and facilitating meetings, conferences, programs and/or special events.
• Establishes and maintains filing systems. Orders and stocks supplies.
• May enter information from a variety of sources into computer database(s) and verify data entered by checking printouts/reports for errors and correcting as required.
• Initiate timely invoicing and work closely with the accounting department to ensure billing accuracy.

4. Required Qualifications and Skills

· Associates Degree Preferred

· 2 to 3 years administrative experience

· Excellent written and verbal communication skills

· Exhibit strong interpersonal and relationship-building skills

· Strong organizational, time and project management skills

· Self-starter with excellent organizational skills, and ability to multi-task, and manage competing deadlines with attention to detail

· Self-motivated and ability to work independently

· Quick learner with ability to work well in a fast-paced environment while adapting quickly to changing needs of the organization

· Demonstrated interest and passion for Gateway180’s mission to provide education, support, and advocacy for those individuals living with a mental health condition, their family, and friends

· Microsoft Office Suite, CRM Databases, and social media platforms

· Non-profit experience is preferred

· Knowledge of Gateway180 programs and services is preferred

5. Occupational Health and Safety

All Gateway180 employees are responsible and accountable for:

· Compliance with workplace policies and procedures for risk identification, risk assessment and risk control.

· Active participation in activities associated with the management of workplace health and safety.

· Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace.

· Correct utilization of appropriate personal protective equipment.

6. General Understanding & Equal Opportunity Employer

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the role.

Gateway 180 is an equal opportunity employer. Applicants are evaluated based on job qualifications and not race, sex, color, disability, national origin, religion, creed, age, marital status, sexual orientation, citizenship or authorized alien status, or veteran status.

Job Type: Part-time

Pay: $15.00 - $17.00 per hour

Benefits:

• Employee assistance program
• Professional development assistance

Schedule:

• 8 hour shift
• Holidays
• No nights
• Overtime

Experience:

• Microsoft Powerpoint: 2 years (Preferred)
• Microsoft Excel: 2 years (Required)

Work Location: In person