JOB TITLE: Accounting Administrative Assistant

DEPARTMENT: Accounting

REPORTS TO: Accounting Supervisor, Administrative Staff

STAFF ACCOUNTANT SUMMARY: Responsible for providing financial information to management by researching and analyzing accounting data; preparing reports; complying with federal, state, and municipal legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on best accounting practices.

STAFF ACCOUNTANT DUTIES AND RESPONSIBILITIES :

• Support for accounts receivable function

• Customer setup

• Customer invoicing

• Collections/Cash Application

• Backup and supplemental support for accounts payable function

• Vendor setup

• Credit card and expense reporting (through Ramp software)

• Supplemental general accounting support, as needed

• Journal entries

• Cash reconciliations

• Balance Sheet account reconciliations

• Opening and distributing mail

• Maintain annual corporate calendar.

• Assisting Owners and Directors with administrative duties

• Vista software experience is preferred but not required.

• Construction accounting experience is preferred but not required.

STAFF ACCOUNTANT BENEFITS:

• Competitive salary

• Medical, Vision, and Dental insurance - EMPLOYER pays 100% of employees' premiums

• EMPLOYER provided Short term / Long term disability, Life insurance and Accidental Death & Dismemberment after 1 year

• 401(k) retirement savings with employer match - eligible at 1 year

• Meal stipend while traveling

• Paid travel time

• Paid training/certifications

• Paid vacation

• Paid holidays

ACCOUNTING ADMINISTRATIVE ASSISTANT QUALIFICATIONS:

• Bachelor's Degree (BA) from four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience.

• Working knowledge of generally accepted accounting principles.

• Microsoft Office Suite proficiency.

• Stable work history.

ACCOUNTING ADMINISTRATIVE ASSISTANT COMPETENCIES:

• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

• Analytical - Synthesizes complex or diverse information; Collects and researches data;
  Uses intuition and experience to complement data; Designs work flows and procedures .

• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects
  diversity .

• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics .

• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

ACCOUNTING ADMINISTRATIVE ASSISTANT PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand
• Occasionally required to walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Continually required to talk or hear
• While performing the duties of this job, the noise level in the work environment is usually quiet
• The employee must occasionally lift and/or move more than 10 pounds

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.