We are seeking an experienced Office Manager to oversee the operation of a busy mail and copy center supporting a law firm in downtown Philadelphia. The primary duties will involve copy production, including various print jobs with different forms of finishing and binding to meet client specifications. Additional responsibilities include mail processing and delivery, conference room and hospitality set up, and general office support.

Shift hours 9:00 am-6:00 pm

Responsibilities:

• Run high-volume copy machines and perform binding and finishing work.
• Ensure convenience copiers are working properly and perform daily inspections for quality.
• Handle highly sensitive and confidential legal documents.
• Manage the gathering, scanning, organization, and filing of paper and electronic legal documents/files.
• Maintain inventory of office supplies and handle ordering as needed.
• Respond to and coordinate all service calls required by customers.
• Assist with meeting room and conference room set-ups.
• Perform occasional light maintenance duties as assigned.
• Provide professional support to executive-level end-users.

Qualifications:

• High school diploma or GED required; 1-2 years of related work experience.
• Minimum of 2 years of experience in the legal industry is highly desired.
• Strong customer service, personal, and communication skills.
• Experience with copy production, including complex print jobs and various binding and finishing requirements.
• Working knowledge of copier and other related equipment is preferred.
• Ability to work independently and flexibly to complete projects.
• Excellent troubleshooting and problem-solving skills.
• Ability to comprehend written technical information.
• Experience working within legal environments is a plus.

Job Types: Full-time, Contract

Salary: $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• copy production: 2 years (Required)
• Office manager: 2 years (Required)

Ability to Commute:

• Philadelphia, PA 19103 (Required)

Work Location: In person