We're seeking a professional and dynamic Office Manager to join our team. The ideal candidate will play a crucial role in providing exceptional customer service within our legal environment. This position requires a candidate who is highly organized, detail-oriented, and possesses excellent communication skills. The Office Manager will be responsible for various administrative tasks and ensuring the smooth operation of our office.

Responsibilities:

• Meet and greet all visitors and employees with a professional and welcoming demeanor.
• Schedule and maintain meeting rooms, ensuring they are equipped with necessary supplies and technology.
• Answer incoming telephone calls and provide assistance following firm/Ricoh phone etiquette.
• Perform light clerical and administrative duties, including preparing documents, maintaining files, and managing calendars.
• Maintain cleanliness and organization of the office space, including light housekeeping duties.
• Build and maintain professional relationships with clients and employees.
• Educate oneself on the firm culture and key individuals within the organization.
• Monitor the whereabouts of attorneys and staff to handle inquiries effectively.
• Serve as a concierge for guests and clients, providing information about the area and local amenities.
• Order and organize office supplies as needed.
• Provide hospitality services when necessary, such as preparing refreshments for meetings.
• Perform other duties as assigned.

Requirements:

• Prior receptionist experience in a corporate environment.
• Exceptional customer service skills.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and collaboratively within a team.
• Must be fully vaccinated.
• Dress code: Business Casual (No T-shirts, hoodies, leggings, etc.)

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Office Assistant: 3 years (Required)
• Administrative experience: 2 years (Required)

Ability to Commute:

• Boston, MA 02110 (Required)

Work Location: In person