#IND-SPGBOS

Boston five days a week

Position Description The Business Operations Temp in Boston will work with the Business Operations Team to handle many day-to-day aspects of office administration, including but not limited to answering the telephone, greeting guests (including clients and managers), maintaining an organized office space (including all common areas and conference rooms), ordering supplies and filing documents. In addition, this individual will help execute office improvement projects and coordinate our end-of-year event. As a fast growing, 350 person company, we seek someone who is motivated, a self-starter, adaptable and comfortable working on a small team in a fast-paced, entrepreneurial environment.

General Office Management:

• Manage the front desk and reception area. Answer the main phone line, greet guests and coordinate incoming and outgoing mail
• Manage calendars for the conference rooms and resolve any scheduling conflicts
• Prepare conference rooms and logistics for external and internal meetings, including managing catering, ensuring meeting rooms are “client ready”, preparing any audio-visual needs by sending calendar invites with dial-in details for virtual meetings as needed
• Coordinate with the building’s security to ensure all guests are registered
• Ensure the office common areas are neat and professional looking, including emptying the dishwasher, cleaning out and restocking the refrigerators, cleaning the microwave oven and keeping the supply area organized and clean
• Order groceries and office supplies and pack away orders after they are received
• Assist the People Team with preparation for new team members such as scheduling badge appointments, adding meetings to outlook calendars and other onboarding tasks as requested
• Assist team members with administrative tasks, such as booking conference rooms and binding documents for meetings with clients, prospective clients, and other external individuals

Project Support:

§ Assist the Business Operations Team with various business initiatives and projects, such as planning team events and supporting end-of-year events

Key responsibilities may be assessed and are subject to change from time to time based on the needs of the business. The individual may be required to work overtime as needed. Qualifications / Attributes

• Very strong organizational and administrative skills in a fast-paced environment
• Ability to manage multiple tasks at once
• Excellent attention to detail
• High degree of professionalism and interpersonal skills
• High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Comfortable working with databases and entering data with a high degree of accuracy
• Strong customer service skills including professional telephone etiquette
• Team player who is willing to do whatever it takes to contribute to the success of the business
• Relevant experience is preferred but not required

Job Type: Contract

Pay: $18.00 - $20.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Boston, MA (Required)

Ability to Relocate:

• Boston, MA: Relocate before starting work (Required)

Work Location: In person