Job Description

Job Title: Administrative Assistant

General Description: The Administrative Assistant provides a broad variety of administrative support across corporate and operational objectives. The administrative assistant will report to CEO and COO

Supervision Received: Reports to CEO

Essential Functions:

• Provide administrative support to management
• Track chief executive’s tasks and projects to ensure appropriate prioritization is completed with respect to deadlines and organizational developments.
• Manage and organize documents, files and records
• Answers and transfers phone calls, screening when necessary
• Schedule and coordinate meetings, appointments, and travel arrangements
• Handle incoming and outgoing correspondence, emails and faxes
• Prepare meeting agendas and materials
• Follow up on action items and ensure deadlines are met
• Maintain office supplies and equipment
• Prepare and distribute policies and procedures
• Assist in drafting important documents and presentation materials for meetings
• Prepare and coordinate the creation of agenda and meeting minutes
• Handle incoming and outgoing mail and shipments
• Run office errands, as needed
• Offer general assistance, as needed.
• Work with the attorneys, as necessary
• Provide support to other team members and departments as needed.

Qualifications:

• Bachelor’s Degree preferred
• 2-3 years’ experience as Administrative Assistant.

Skills and Abilities you have:

• Extremely organized and detail oriented, with ability to problem solve and think logically.
• Excellent verbal and writing skills
• Excellent time-management combined with an impressive level of detail orientation
• Working knowledge of current technologies (MS Office suite, Google Drive, etc)
• World -class level of work ethic, tenacity, and ambition
• Passion for excellent service, learning new skills/concepts, communicating across divisions, and project management
• Proactive and creative problem solver

Job Type: Full-time

Salary: $50,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• New York, NY 10019: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Administrative: 2 years (Preferred)

Work Location: In person

Job Type: Full-time

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Required)

Experience:

• Medical: 1 year (Required)
• Administrative: 2 years (Preferred)

Ability to Commute:

• New York, NY 10019 (Required)

Work Location: In person