Mach Industries is a defense technology company with a mission to create better defense systems for the US and its allies, fueled by hydrogen. With a vertically integrated energy chain, we offer capabilities impossible with conventional methods. Our innovative approach and commitment to advanced technology are transforming military capabilities.

Role Summary:

We are in search of a highly organized and proactive Executive Assistant to support the senior leadership of our rapidly growing defense technology startup. The Executive Assistant will play a critical role in managing administrative tasks, coordinating schedules, and ensuring the smooth and efficient operation of our executive offices.

Key Responsibilities:

1. Administrative Support:
   Handle a wide range of administrative tasks, including managing calendars, scheduling meetings, and organizing travel arrangements.

2. Communication:
   Act as the point of contact between executives and internal teams as well as external stakeholders.

3. Document Management:
   Prepare, edit, and distribute internal and external documents, presentations, and reports.

4. Meeting Coordination:
   Arrange and facilitate meetings, including setting agendas, taking minutes, and ensuring follow-up actions are executed.

5. Resource Allocation:
   Oversee office supplies, IT needs, and other resources to support executive activities.

6. Confidentiality:
   Handle sensitive information with the highest level of confidentiality and discretion.

7. Time Management:
   Assist executives in prioritizing tasks, meeting deadlines, and maintaining a balanced workload.

8. Special Projects:
   Assist in the planning and execution of special projects and events as needed.

Qualifications:

• Minimum of 5 years of experience in an Executive Assistant role, preferably in a startup or fast-paced environment.

• Proficient in MS Office Suite or similar software.

• Exceptional organizational and multitasking skills.

• Strong written and verbal communication abilities.

• High level of professionalism and discretion.

Preferred Qualifications:

• Experience in a defense or technology startup.

• Knowledge of project management tools.

• Bachelor’s degree in Business Administration or related field.

Ideal Candidate:

The ideal candidate will be a detail-oriented, self-starter who can adapt to a fast-changing environment. Strong interpersonal skills, a proactive approach, and the ability to work independently are key traits for this role.

Disclosures

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offers may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in all offers and are considered part of Mach’s total compensation package. Mach offers benefits such as health insurance, retirement plans, and opportunities for professional development.

Mach is an equal-opportunity employer committed to creating a diverse and inclusive workplace. All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, Veteran status, age, or any other protected characteristic per federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws. If you’d like to defend the American way of life, please reach out!