About Our Company – PulseForge, Inc. Is a rapidly growing company that is revolutionizing manufacturing with a new means of delivering applied energy that solves customer challenges related to materials, flexibility, weight, form factor, and performance for next-gen flexible electronics. PulseForge expertise and technology free designers from current production limitations while using significantly less energy and reducing material and chemical waste.

Your Opportunity – An Executive Assistant manages multiple C-level executives with daily tasks in a high-paced tech-biased environment.

Responsibilities:

• Manage scheduling for company executive(s).
• Manage executives’ calendars and set up meetings, and travel plans.
• Coordinate travel arrangements.
• Prepare and file expense reports.
• Be ready to organize all types of meetings, including executive team meetings, board meetings, c-level meetings, and client meetings.
• Organize and prepare for meetings, including setting agendas, gathering documents, and attending to logistics of meetings.
• Take minutes during meetings and share with internal stakeholders as necessary.
• Work cross-functionally internally and with external vendors to host the Organization’s upcoming events. These include internal events as well as customer site visits and related activities.
• Screen and direct phone calls and communicate messages and information to the executive.
• Prioritize emails and respond when necessary.
• Act as the point of contact among executives, employees, clients, and other external partners.
• Draft, review, and send communications on behalf of company executive(s).
• Maintain various records and documents for company executive(s).
• Manage information flow in a timely and accurate manner.
• Organize and maintain the office filing system (digital and physical). Prior knowledge of using CRM and ERP systems is a big advantage.
• Maintain professionalism and strict confidentiality with all materials.

Qualifications:

• Associate or Bachelor’s degree in business administration and project management.
• At least three to five years of experience working as an Executive Assistant for multiple C-Suite Executives. Multitasking in a fast-paced environment.

REQUIRED SKILLS

Proficient in various software applications including but not limited to:

• Outlook.
• Word
• Excel
• PowerPoint Presentations
• Abacus

Benefits:

• 401(k)
• Dental Insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Job Type: Full-time

Pay: $62,000.00 - $64,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person