A fast-growing facility management support company is seeking an Executive Assistant to directly support the CEO. The ideal candidate is organized, proactive, and process oriented. This role will create a positive impression of the organization with internal team members and external partners.

Location: Austin, TX

Salary Benefits:

• $75,000-$80,000
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Cell Phone Reimbursement
• PTO and Sick Days
• 401(k) with 4% company match and immediate vesting

Responsibilities:

• Responsible for heavy scheduling and high-volume complex calendar management
• Coordinate travel arrangements (domestic) including flights, hotels, meals, car service, and itineraries
• Prepare and submit expense reports in an accurate and timely manner
• Thorough and strategic contact management
• Communicate effectively across teams and with external partners
• Greet and direct visitors, set up/break down conference rooms for meetings, and ensure a positive experience for all office guests
• Design, communicate, and oversee the implementation of operations, policies, and procedures
• Provide event support and planning as needed, including retreats, meetings, staff events - logistical research and planning, day-of support, and invoice/billing management.
• Provide personal assistant support as needed; less than 20% of role.

Requirements:

• 5 years of executive administrative support experience
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with CRM and CMS tools is strongly preferred.
• Extensive experience with travel planning, calendar management, expense reporting, and event planning
• Comfortable attending networking events and interacting with customers
• Have the ability to multitask, process emails, and prioritize tasks in a timely fashion with little-to-no supervision.
• Paralegal experience is a plus
• Eye for design is a plus!