Job Summary

SHI Microsoft & Software Advisory Group is currently looking for an Executive Assistant to be a key player on our growing team. This role is for an experienced administrative professional who is dependable and highly organized, has business maturity, absolute discretion to handle highly confidential information, a proactive attitude, and effective interpersonal skills to work with a variety of stakeholders, from the executive management team to co-workers.

About Us

Since 1989, SHI International Corp. has helped organizations change the world through technology. We’ve grown every year since, and today we’re proud to be a $14 billion global provider of IT solutions and services.

Over 17,000 organizations worldwide rely on SHI’s concierge approach to help them solve what’s next. But the heartbeat of SHI is our employees – all 6,000 of them. If you join our team, you’ll enjoy:

• Our commitment to diversity, as the largest minority- and woman-owned enterprise in the U.S.
• Continuous professional growth and leadership opportunities.
• Health, wellness, and financial benefits to offer peace of mind to you and your family.
• World-class facilities and the technology you need to thrive – in our offices or yours. 

Responsibilities

Include but not limited to:

• Organize and maintain the Executive calendar, confirm key meetings, and prioritize and schedule meeting requests and conference calls.
• Organize meetings and conferences for the Executive: Find viable dates if necessary and organize meeting rooms, transportation, and accommodation.
• Establish response priority and respond to emails.
• Handle travel logistics and arrangements.
• Take thorough and accurate meeting minutes and outline follow-up action items.
• Balance team-based responsibilities with independent projects 
• Field and screen phone calls and emails to establish response priority
• Create meeting materials based on Executive needs (PowerPoint, Handouts, etc.) 
• Allocate, organize, and stock office supplies in Executive work locations.
• Troubleshoot basic IT problems and coordinate with the helpdesk to resolve issues.
• Perform general office duties, including scanning and printing when necessary.
• Greet and welcome Executive visitors pleasantly and professionally, including vendors, clients, job candidates, and customers.

Qualifications

• Bachelor’s degree
• Two years experience supporting executive roles

Required Skills

• Excellent organizational skills and attention to detail
• Dependable, with business maturity and absolute discretion to handle highly confidential information
• Technologically literate with strong computer skills, including proficiency in the whole Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) 
• Cheerful presence and people skills
• Must be decisive, proactive, and resourceful
• Strong oral and written communication skills
• Flexibility in response to rapidly shifting needs
• Self-starter who can work independently
• Skill in establishing priorities and maintaining workload
• Ability to follow directions

Unique Requirements

• Ability to travel occasionally, as needed. Approximately 10%.
• Extended hours as necessary to meet Management office hours

Additional Information

• The estimated annual pay range for this position is $50,000 - $75,000 which includes a base salary and bonus. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending.
• Equal Employment Opportunity – M/F/Disability/Protected Veteran Status.