Kimley-Horn, one of Fortune Magazines 100 Best Companies to Work For, has an exciting opportunity for a seasoned Executive Assistant in our San Diego, CA office. We are looking for an initiative-taking, detail-oriented professional to provide a high level of administrative support to a team of senior Marketing executives. You will play a vital part in supporting various marketing projects and programs. You will also collaborate closely with a team of Regional Administrative Assistants who assist our firms leadership. Ultimately, you will be a key contributor to our firmwide Marketing leadership team, ensuring that it runs smoothly and efficiently. This is an in-office role. Hybrid and remote schedules are not available.

Provide comprehensive administrative support to members of our firmwide Marketing leadership team including the management of their travel, expense, calendars, meeting and call scheduling, document preparation, and outgoing communications
Partner with Marketing leaders to develop and schedule marketing meetings, trainings, and activities, such as in-person Marketing Manager meetings, and semi-annual Marketing Team Lead meetings
Attend meetings, take detailed notes, and prepare initial drafts of minutes and summaries
Supply administrative support to special marketing projects and programs including in-house training, new market research, reoccurring marketing meetings, tracking financials for new market sector projects and other various administrative tasks
Build strong working relationships other administrative staff and senior leaders
Occasionally travel (5%-10%) as needed to support meetings, events, and trainings, typically for 1-2 days at a time

High school diploma or equivalent and a minimum of 9 years of experience supporting a senior executive team
Prior experience in a corporate environment is preferred
Exceptional organizational and time management skills
Effective communication skills and an ability to build working relationships at all levels of the organization
Strong writing, editing, and proofreading abilities
Proficiency in the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Ability to thrive in a fast-paced work environment
Strong attention to detail
Ability to work independently and collaboratively as part of a team
Problem-solving ability, with a resourceful can-do attitude
Familiarity with Concur is a plus

Salary Range: $80,000 - $95,000

At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it thats why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horns placement on the Fortune 100 Best Companies to Work list for 17 years!