Overview:

• Involves providing administrative oversight for an executive, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff.
• Performs and / or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation.
• Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.
• Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions.
• Provides support to a direct report of the senior leadership; ensures front administrative processesand office operations run smoothly in the executive's office.
• Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

• Oversees and ensures the daily administrative operations run smoothly for the executive's office.
• Forwards situations and issues presented by staff, faculty and external constituents to appropriate staff members for resolution.
• Participates in the development and implementation of efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses.
• Implements related business processes.
• Functions as the gatekeeper, understanding the requirements of the executive, in order to prioritize issues according to urgency and to allocate time for scheduled events, travel and meetings.
• Makes high level contacts of a sensitive nature, internally and externally requiring discretion and diplomacy.
• Handles the details of a variety of matters on behalf of the executive.
• Responds to inquiries from faculty, staff, students and the public on behalf of the executive regarding organization operations, policies and procedures.
• Investigates issues and problems; drafts and prepares responses to urgent requests.
• Maintains a comprehensive database of initiatives and assignments.
• Organizes ad hoc committees appointed by the executive on a broad range of issues.
• Prepares confidential reports for senior staff, systemwide and other officials.
• Prepares responses to urgent divisional requests on behalf of the executive.
• Researches, compiles and summarizes issues, policies and topics; provides background information, talking points and briefing materials for the executive.
• Other duties as assigned.

Requirements:

• 3 or more years of relevant experience.
• Bachelor's degree or equivalent combination of experience / training.
• Bachelor's degree in a related area or equivalent combination of experience / training

Preferred Requirements:

• Healthcare experience preferred.