Description

POSITION SUMMARY:

Inverse Medical is revolutionizing how the various medical industries offer healthcare benefits and promoting easier access to healthcare. Increasing satisfaction and creating a more productive team will ultimately increase health, wellness, and well-being for our clients.

We invite you to be part of the dynamic Operations team as Senior Administrative Assistant. Inverse Medical is seeking a highly organized and detailed Senior Administrative Assistant, who will be a key figure in providing support and structure to the Chief of Staff. This is an opportunity to join a fast-paced and engaging team to assist with diverse projects as we build our footprint in the medical space. 

Please Note- Applicants should be located in NYC- tri-state area.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative support to the Chief of Staff with the highest level of integrity and professionalism
• Maintain and update multiple calendars, prioritize time sensitive and urgent meetings
• Perform travel arrangements and reservation as needed
• Exercise independent judgment in the resolution of administrative problems
• Prioritize and manage multiple projects simultaneously with lots of ambiguity and little to no supervision, while quality is not sacrificed 
• Facilitate and foster relationships among C-Suite employees, Directors, and outside constituents
• Coordinate department meetings: compose agendas, memos, take meeting minutes, and transcribe notes
• Manage and handle confidential information in a timely fashion while maintaining discretion
• Establish and maintain relationships with outside entities and vendors such as Insurance providers 
• Develop relationships with various departments in coordination of special events, programs, and administrative procedure 
• Receive and track relevant paperwork and electronic documents, including new agreements
• Review and prioritize response to calls and emails, when appropriate
• Other duties may be assigned as needed

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent verbal and written communication skills, including ability to effectively communicate with internal staff and external clients
• Proficient in Microsoft Office Programs (MS Office – Word, Excel, and Outlook) 
• Must be comfortable with technology
• Must be able to:
• Work under pressure and meet multiple deadlines, while maintaining a professional demeanor 
• Work independently and to conduct assignments to completion within parameters of instructions 
• Understand and follow organizational and departmental policies and procedures
• Function with ambiguity and autonomously 
• Recognize and maintain confidential information
• Have a high attention to detail
• Be resourceful
• Be analytical and data driven
• Have accountability for work products and deliverables
• Demonstrate a high level of tact and integrity

REQUIRED AND PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS: 

• Associates degree with 5-8 years of related experience, or bachelor’s degree with 5 years of related experience working with C level executives
• Project Management experience, 3-5 years preferred
• Pass a criminal background check
• Pass drug and alcohol testing upon employment