Location: New York, NY HQ USA
Job Description
BACKGROUND
Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.
The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.
Technical Excellence and Grant Operations & Analytics Team
At the IRC, we define and measure our success as positive changes in people’s lives in relation to five outcome areas: health, education, economic well-being, safety and power, while helping to narrow the gender gap. To achieve these outcomes – to drive our impact – our programs must be based on the best available evidence and aligned with our theories of change; adapted to context; responsive to client needs and preferences; and continuously improved by generating evidence, measuring what we do, and acting on what we learn. The Technical Excellence team supports the delivery of this.
Established in April 2021, the Grant Operations & Analytics Team (GOAT) has brought together awards (grants/contracts), business development, partnerships, finance, and analytics functions and staff from each Technical Excellence Unit to one centralized team to increase efficiency, effectiveness and quality control across Technical Excellence awards and business operations. The primary purpose of this new team is to harmonize capacity and capabilities and drive efficiencies by establishing consistent, high-quality standards and best practices to the service of improved budgeting, grants & contracts management, business development, partnership management and data collection and analytics. The Grant Operations & Analytics Team strives to build a diverse and inclusive team at all levels who as individuals, and as a group, create a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible service to our clients.
Job Overview:
This Business Development Coordinator, filling a critical gap in Technical Excellence, will sit within the Grant Operations & Analytics Team (GOAT) and will be responsible for leading effective business development processes for highly complex global funding opportunities from private and public donors, and leading effective, operational quality assurance processes for all business development within TechEx. The position collaborates closely with Technical Excellence program and grants teams, Country Program teams and IRC support departments like Finance, the Awards Management Unit, and IPP/GPPS.
Key Working Relationships
•Reports to the Senior Business Development Advisor
•Works as part of the wider GOAT team in close coordination with:
oTechnical Excellence Units
oGPPS and IPP focal points
oProgram Development Advisors
oCompliance & Policy team
oFinance department on matters of financial management
oCountry Program Partnerships Teams
oExternal Partners
Key Responsibilities
Business Development (70%)
Proposal Support and Quality Assessments
•Lead on the evaluation of all TechEx opportunities, with a lens to operational and budgetary quality assurance
•Review and feedback all budgets, to ensure alignment with donor regulations, operational feasibility, internal structures
•Lead and ensure quality of data in critical knowledge management systems (OTIS, GOAT Database)
•Assess funding opportunities and assign staff to opportunities, based on bandwidth
•Lead on the submission of GNG opportunities to escalated approvers
Bid Coordination
•Serve as the bid lead for high value/highly complex Technical Excellence opportunities and coordinate with the Awards Management Unit (AMU) on opportunities with an AMU assigned bid lead
•Support the technical team in donor-specific program scoping in advance of anticipated calls, including pre-development of concept notes and donor feedback solicitations for specific programmatic elements/ideas
•Drive the proposal timeline forward, including HQ approval processes and submission
•Manage OTIS (Opportunity Tracking Information System) workflow for proposals
•Be responsible for the coordination with country programs and partners on documents needed
•Provide templates and guidance to program teams
•Lead on the coordination of reviews between technical units
•Work with AMU on potential institutional funding opportunities and solicitations
•Attend key cross-unit and cross-departmental meetings regarding business development
Proposal Budget development
•Lead on the development of proposal budgets for high value/highly complex Technical Excellence opportunities, coordinating with other bid leads as assigned
•Develop proposal budgets to ensure consistency and accuracy across projects. Design, draft, refine, and finalize budgets and budget narratives (as needed) that are reflective of program design costs
•Ensure appropriate internal formats and donor formats for budget development are used
•Advise on the allowability of costs
•Guide supporting financial documentation for proposals in coordination with the HQ Finance Department, including annexes
•Coordinate with and support country program finance and grant staff on proposals, providing guidance and feedback on workplans, deadlines, and proposal parameters
•Secure approvals across departments for submissions
Systems and Processes (30%)
TechEx Business Development Processes: Working closely with the Sr BD Advisor, support on process evaluation and refinement, based on lessons learned. Can include, but not limited to:
•Collect lessons learned from previous processes
•Support identifying gaps in process and solutions to ongoing issues
•Support on KIIs with key staff when BD process changes are being proposed
•Collect lessons learned from previous iterations of the BD processes
Training and Support of GOAT Staff: Working with GOAT Post-Award Coordinators, identify and operationalize training needs for GOAT and TechEx on BD processes. Can include, but not limited to:
•Collaborating closely with GOAT and wider TechEx staff to identify gaps in training
•Working with teams to develop and deliver BD training on TechEx-specific topics
Other duties
•Update internal systems for data management; including OTIS, GOAT trackers,
•Contribute to GOAT/Unit work plan and delivery of specific projects, as assigned
•Liaise with other IRC departments and teams
•Other activities determined by the Senior BD Advisor
External: Interact with donors, vendors, contractors, and consultants.
Desired Qualifications:
•5 years of progressive work experience connected to business development and pre-award management, working in or closely with program teams
•Highly collaborative and proactive colleague with a talent for delivering results with cross-functional groups
•Experience working with IRC systems is a plus
•Previous grants management experience preferred
•Dedication to diversity, equity and inclusion, and a strong passion for our mission
•Comfortable adapting to new challenges and dynamic priorities, while maintaining professional grace
•Flexibility to adapt to changing requirements.
•Strong capacity to mentor and build capacity of staff
•Intermediate Microsoft Office skills (Excel, PowerPoint) and experience with organizational information and financial systems
•Excellent written and verbal communication skills in a multi-cultural environment
•University degree in Business Administration, Finance, International Development or a relevant field, or equivalent work experience
•Fluent in English; French, Spanish or Arabic language a plus
Working Environment
•Standard office working environment, flexibility to work remotely
•Workspace booked via a desk reservation system in an open-plan office when in person
•Limited travel expected
•This role may require working remotely full or part time depending on pandemic and public health changes
Compensation:
Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.
COVID-19 Vaccination Requirement:
In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).
Commitment to Diversity and Inclusivity:
IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.
Equal Opportunity Employer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
US Benefits:
We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.
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